Recreation Services Administrative Coordinator

Schweitzer; United States; On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Wellness program

Health club membership

Resort discounts

Growth opportunities

Job summary

Sugarbush Resort in Vermont seeks a full-time Seasonal Recreation Services Administrative Coordinator to manage Ski & Ride School payroll, reservations, and guest services. You will coordinate scheduling, assist with budgets, and support multiple departments to ensure a seamless guest experience.

Responsibilities include handling front-desk sales, processing programs, maintaining records, and collaborating with Marketing and Day School staff.

Qualifications

• High school diploma or equivalent required; college education preferred.
• Proficient in Microsoft Office (Word, Excel); RTP, reservation systems, and POS systems a plus.
• Experience in guest service, hospitality, resort operations, recreation services, or educational programs required; Ski & Ride School experience preferred.
• Strong organizational, administrative, and time-management skills.
• Excellent written and verbal communication; ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with accurate record-keeping.

Responsibilities

• Manage Ski & Ride School payroll, daily and weekly audits for accuracy and compliance.
• Operate school POS and reservation systems; assist guests via phone, email, and in person.
• Assist Recreation Services Director in planning and delivering guest service.
• Support sales via direct guest interactions, reservations, and bookings.
• Maintain accurate records and coordinate with Marketing for information accuracy.
• Assist onboarding/offboarding and training documentation for staff.

Skills

Guest service experience

Organizational skills

Time management

Communication skills

Fast-paced environment

Education

High school diploma or equivalent

College education preferred

Tools

RTP reservation systems

Point-of-sale systems

Microsoft Word

Microsoft Excel

Job description

Seasonal RESORT OVERVIEW: Sugarbush Resort is a year-round destination offering some of the best skiing and riding in the east, an award-winning ski school, golf, disc golf, an array of dining venues, and a fully appointed Health and Recreation Center. Do you want to join an all-star team dedicated to delivering an unparalleled guest experience? Make this your best season yet by joining the team at Sugarbush and taking advantage of everything Vermont has to offer. BESIDES GETTING PAID TO WORK AT AN INCREDIBLE RESORT, WHAT'S IN IT FOR YOU?: Our investment in each employee includes a comprehensive wellness initiative, unwavering commitment to safety, growth opportunities, and a wide variety of resort benefits. Employees get to take advantage of our 4000+ acre playground including skiing, golf, mountain activities, health club membership, resort discounts, and more, so it's easy to share your enthusiasm for Sugarbush with our guests.

POSITION SUMMARY: The Recreation Services Administrative Coordinator oversees the administrative functions of the Sugarbush Ski & Ride School, with key responsibilities in frontline sales and reservations.

This role includes managing Ski & Ride School payroll, selling and scheduling lesson programs, and promoting other resort products such as lift tickets and rentals. Additional duties include providing administrative support to the Rental & Repair Shop, Summer Operations, and Day School.

This is a full‑time seasonal salary position with a pay range of $1760-$1920 every 2‑week pay period with compensation based on experience.

RESPONSIBILITIES: Manage Ski & Ride School payroll, conducting daily and weekly audits to ensure accuracy and compliance. Operate Ski & Ride School point‑of‑sale and reservation systems while providing guest support through phone, email, and in‑person interactions as business needs require. Assist the Director of Recreation Services in planning, organizing, and delivering exceptional guest service to meet both expected and unexpected demand. Support sales efforts through direct guest interactions, reservations, and program bookings via phone, email, and in‑person communication. Resolve guest concerns promptly and professionally using sound judgment, problem‑solving skills, and effective communication. Partner with the Marketing team to maintain accurate Ski & Ride School information across the website and other resort communications. Support Ski & Ride School Supervisors with employee onboarding and off‑boarding processes, ensuring completion of required training, documentation, and employment records. Provide administrative support to the Ski & Ride School Director, Supervisors, Day School, and Rental & Repair operations as directed by the Director of Recreation Services.

Assist with budgeting, financial reporting, and other departmental financial responsibilities. Maintain accurate records, reports, and documentation to support efficient departmental operations and informed decision‑making. Assist with departmental projects, reports, initiatives, and other administrative assignments as directed by the Director of Recreation Services. Collaborate with the Director of Recreation Services to develop, enhance, and streamline programs, products, and operational processes. Support the coordination and booking of seasonal programs, school groups, special events, and other recreational activities. Communicate regularly with managers and supervisors regarding staffing needs, scheduling, reservations, and operational requirements. Provide operational support within the Day School and Rental & Repair Shop as business needs require. Coordinate with various departments, including Season Pass, Tickets, Vacation Sales, Food & Beverage, Ski Patrol, Mountain Operations, Marketing, Events, and other resort teams. Promote and support Sugarbush Vision, Values, and Safety standards in all aspects of daily operations.

QUALIFICATIONS: High school diploma or equivalent required; college education preferred. Proficient in Microsoft Office applications, particularly Word and Excel; experience with RTP, reservation systems, and point‑of‑sale systems preferred. Previous experience in guest service, hospitality, resort operations, recreation services, or educational programs required; Ski & Ride School experience preferred. Strong organizational, administrative, and time‑management skills with the ability to manage multiple priorities in a fast‑paced environment. Excellent written and verbal communication skills and a commitment to providing exceptional guest service. Knowledge of resort operations, reservations, payroll, and point‑of‑sale systems preferred; ability to quickly learn new systems required. Detail‑oriented with the ability to maintain accurate records, reports, and administrative documentation.

Regular weekend and holiday work is required, with extended hours and additional workdays during peak operating periods. This position requires the ability to work both indoors and outdoors and to move between various resort locations throughout the day. The successful candidate must communicate professionally and effectively with guests and employees and be capable of working efficiently in a fast‑paced environment with frequent interruptions, changing priorities, and varying operational demands.

Sugarbush Resort is an Equal Opportunity Employer An offer of employment may be contingent upon the results of a background, MVR, or criminal records check.

Sugarbush Resort is a year‑round destination offering some of the best skiing and riding in the east, an award‑winning ski school, mountain biking, golf, disc golf, an array of dining venues, and a fully appointed Health and Recreation Center.

Do you want to join an all‑star team dedicated to delivering an unparalleled guest experience? Make this your best season yet by joining the team at Sugarbush and taking advantage of everything Vermont has to offer.

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