Recreation Operations Coordinator

Crescent Hotels & Resorts; Williamsburg (VA); On-site; USD 23,419 - 27,552; Part time

Job summary

Crescent Hotels & Resorts in Williamsburg, VA is seeking an organised Administrative Assistant to support Golf, Spa, and Tennis leadership teams. You will coordinate calendars, meetings, prepare reports, and handle confidential documents, helping to ensure smooth recreation operations.

This role requires at least one year of related experience, proficient Microsoft Office skills, strong communication, and the ability to work a flexible part-time schedule including evenings, weekends, or

Qualifications

• Required: High school diploma and 1+ year administrative support in hospitality, recreation, HR, or related field.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time management, and multitasking skills with strong attention to detail.
• Strong verbal and written communication with professional interaction skills.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Ability to prioritize deadlines and work independently with minimal supervision.
• Customer-focused mindset with a collaborative approach to teamwork.
• Flexible part-time schedule, including occasional evenings, weekends, or holidays as business needs require.
• Ability to sit, stand, walk, and lift up to 25 pounds as needed.

Responsibilities

• Provide administrative support to Golf, Spa, and Tennis leadership teams.
• Coordinate calendars, meetings, and departmental communications.
• Prepare reports, presentations, purchase requests, and correspondence.
• Maintain department files, records, SOPs, and confidential documentation.
• Support payroll preparation, scheduling updates, and invoice reconciliation as assigned.
• Assist with planning associate engagement activities, training sessions, and departmental events.
• Order and maintain office and operational supplies.
• Respond to internal and external inquiries while providing exceptional customer service.
• Perform other administrative duties as assigned in support of Recreation operations.

Skills

Excellent communication

Organizational skills

Multitasking

Confidentiality

Independent work

Team player

Customer-focused

Education

High school diploma

Tools

Microsoft Office Suite

Scheduling systems

Payroll support software

Hospitality management software

Job description

Responsibilities

• Provide administrative support to the Golf, Spa, and Tennis leadership teams.
• Coordinate calendars, meetings, and departmental communications.
• Prepare reports, presentations, purchase requests, and correspondence.
• Maintain department files, records, SOPs, and confidential documentation.
• Support payroll preparation, scheduling updates, and invoice reconciliation as assigned.
• Assist with planning associate engagement activities, training sessions, and departmental events.
• Order and maintain office and operational supplies.
• Respond to internal and external inquiries while providing exceptional customer service.
• Perform other administrative duties as assigned in support of Recreation operations.

Required Qualifications

• High school diploma.
• Minimum of one (1) year of administrative support experience in hospitality, recreation, human resources, or a related professional environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Excellent organizational, time management, and multitasking skills with strong attention to detail.
• Strong verbal and written communication skills with the ability to interact professionally with associates, leaders, and guests.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Demonstrated ability to prioritize competing deadlines and work independently with minimal supervision.
• Customer‑focused mindset with a positive attitude and collaborative approach to teamwork.
• Ability to work a flexible part‑time schedule, including occasional evenings, weekends, or holidays as business needs require.
• Ability to sit, stand, walk, and lift up to 25 pounds as needed to perform administrative and operational support functions.

Preferred Qualifications

• Previous experience supporting multiple departments or leaders in a hospitality or resort environment.
• Experience with scheduling systems, payroll support, purchasing, or hospitality management software.
• Knowledge of hotel, golf, spa, or recreation operations.
• Experience with associate engagement activities.

Salary Range: $17- $20 hour

Schedule: Part Time

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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