Recreation Coordinator - Special Events

Gilbert, Arizona; Gilbert (AZ); Hybrid; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability

Pension

Tuition reimbursement

Parental leave

Babies at work

Job summary

Team Gilbert seeks a Recreation Coordinator - Special Events to lead planning and execution of community events. Responsibilities include coordinating permits, contracts, vendors, and logistics while ensuring safety compliance and quality service.

The role requires a Bachelor’s degree in Recreation, Tourism, Business Management or related field and at least two years of event planning experience, with a preference for festival management. This is a hybrid/remote eligible position in Gilbert, AZ.

Qualifications

• Bachelor’s Degree in Recreation, Tourism, Business Management or related course work.
• Two years of recreation programming, special event planning, or related experience.
• Specialization in an event or festival management preferred.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Responsibilities

• Plan, organize, and oversee Special Events and programs designed to enhance the recreational experience for the community.
• Collaborate with internal team members, community organizations, and vendors.
• Oversee permits, contracts, vendors, transportation logistics, equipment, and supplies for events.
• Monitor event operations to ensure compliance with safety regulations and municipal policies.
• Respond to community inquiries and concerns regarding events in a timely and professional manner.

Skills

Event planning

Program development

Vendor coordination

Budget management

Education

Bachelor's degree in Recreation, Tourism, Business Management or related field

Job description

We Are Seeking Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Recreation Coordinator - Special Events. With every job we fill, our focus is on providing best in class service to our citizens while offering the opportunity for professional growth in a rewarding and innovative work environment.

The Recreation Coordinator reports to the Recreation Supervisor. The primary job duties of this positions include:

• Plan, organize, and oversee Special Events and programs designed to enhance the recreational experience for the community.
• Collaborate with internal team members, community organizations, and vendors.
• Oversee permits, contracts, vendors, transportation logistics, equipment, and supplies for events.
• Monitor event operations to ensure compliance with safety regulations and municipal policies.
• Respond to community inquiries and concerns regarding events in a timely and professional manner.

This position requires working weekends and holidays as needed for the Town of Gilbert's special events.

Anticipated Recruiting Timeline

Posting Closes: 11/15/2026

Virtual Interview Invites Sent: 11/17/2026-11/18/2026

Virtual Interview Submission Deadline: 11/22/2026

In-Person Interviews: 12/14/2026-12/15/2026

New Hire Start Date: 1/4/2027

• Subject to change and for planning purposes only

About You

At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

Minimum Requirements

• Bachelor’s Degree in Recreation, Tourism, Business Management or related course work.
• Two years of recreation programming, special event planning, or related experience.
• Specialization in an event or festival management preferred (Special Event assignment only).
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This position is an At-Will position and is FLSA Exempt – ineligible for overtime compensation.

Remote/Hybrid Designation

This position has been identified as an eligible position for a Hybrid or Remote work agreement.

Modified work privileges are approved at the sole discretion of the department director; as such, the department reserves the right to modify or discontinue modified work arrangements at any point. Regardless of work location (Remote, On-Site, or Hybrid) Town of Gilbert employees are required to reside in the state of Arizona.

Physical Demands And Working Conditions For This Position Include

This position has been designated as a Medium work position. To learn more about the different physical exertion levels as defined by the Social Security Administration.

The physical demands and working conditions information above is meant to provide a general idea of the conditions for this role. Gilbert is committed to being an inclusive employer of candidates with a wide range of abilities, and looks for opportunities to accommodate different abilities within reason.

Why Team Gilbert?

We Are Here to Help! Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more!