RECREATION ATTENDANT - SPECIAL EVENTS

City of Gastonia; Gastonia (NC); On-site; USD 21,000 - 30,000; Full time

Job summary

City of Gastonia is seeking an Events Assistant to help plan and execute City special events, both in the office and on event days. Under supervision of the Events & Resource Manager and Recreation Manager, you'll create site maps, timelines, checklists, coordinate with vendors, and prepare materials.

You will work with Canva, Word, and Excel, communicate with vendors and participants, handle setup, operations, and breakdown, and maintain event documentation.

Qualifications

• High School diploma or equivalent; prior experience in event planning or project management.
• Ability to follow written departmental policies and procedures.
• Strong communication and organizational skills; able to work independently.
• Dependable and responsible with attention to detail.

Responsibilities

• Assist with planning and execution of City special events.
• Create site maps, timelines, checklists, and other planning documents.
• Email and coordinate with vendors and entertainers.
• Research vendors, activities, rentals, and related services.
• Organize and prepare event materials; signage and marketing using Canva.
• Assist with event-day setup, operations, and breakdown.
• Maintain spreadsheets and vendor contact lists; document controls.

Skills

Strong communication

Organizational skills

Independent worker

Dependable

Detail oriented

Education

High School diploma or equivalent

Experience in event planning

Tools

Microsoft Word

Microsoft Excel

Canva

Job description

Assist primarily with the planning and execution of City special events, both in the office and on event days. Work is performed under the general supervision of the Events & Resource Manager and Recreation Manager.

Event Duties

• Help create site maps, timelines, checklists, and other event planning documents.
• Email and coordinate with vendors and entertainers.
• Research vendors, entertainment, activities, rentals, and other event-related services.
• Organize and prepare event materials.
• Create signage and marketing materials using Canva.
• Assist with event-day setup and preparation.
• Coordinate vendor check-in and placement.
• Assist with event operations and troubleshooting throughout the event.
• Assist with event breakdown and cleanup.
• Maintain spreadsheets, contact lists, vendor information, and other event documentation.
• Complete other tasks as required.

• Ability to understand and follow written departmental policies and procedures.
• Ability to establish and maintain effective working relationships with city officials, participants, interested groups, and the general public.
• Strong oral and written communication skills.
• Ability to work independently.
• Strong organizational skills and attention to detail.
• Dependable and responsible.
• Comfortable using Microsoft Word, Excel, email, and Canva

EDUCATION AND EXPERIENCE

High School diploma or equivalent. Prior experience in event planning, project management, etc.

The physical activity of this position includes:

• Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility in emphasized. This factor is important if the amount and kind of claiming required exceeds that required for ordinary locomotion.
• Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces. This factor is important if the amount and kind of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
• Kneeling: Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full use of the lower extremities and back muscles.
• Crouching: Bending the body downward and forward by bending leg and spine.
• Crawling: Moving about on hands and knees or hands and feet.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Standing: Particularly for sustained periods of time.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of upper extremities and back muscles.
• Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand or arm as in handling.
• Grasping: Applying pressure to an object with the fingers and palm.
• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Hearing: Perceiving the nature of sounds at normal spoken word levels with or without correction. Ability to receive detailed information through oral communication, and to make fine discriminations in sound, such as when making fine adjustments on machined parts.
• Repetitive Motions: Substantial movements (motions) of the wrists, hands and/or fingers.

The physical requirements of this position:

• Heavy Work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

The visual acuity requirements including color, depth, perception and field of vision:

The worker is required to have close visual acuity to perform one or more of the following: preparing and analyzing data and figures; accounting; computer terminal; using measurement devices.

The conditions the worker will be subject to in this position:

• The worker is subject to inside environmental conditions; protection from weather conditions but not necessarily from temperature changes.
• The worker is subject to outside environmental conditions. No effective protection from weather.
• The worker is subject to both environmental conditions: Activities occur inside and outside.
• The worker is subject to extreme heat: Temperatures above 100 degrees for periods of more than one hour.
• The worker is subject to hazards: Including a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.

Must possess a valid appropriate driver's license with acceptable driving history.

Drug screening and criminal background check required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Gastonia is an Equal Opportunity Employer – M/F/H