Records/Warrants Supervisor

Broward County Sheriff's Office; Fort Lauderdale (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Broward County Sheriff's Office is seeking a supervisor to coordinate administrative activities supporting law enforcement personnel in handling agency records, warrants, extraditions, FCIC/NCIC entries and questions, and Uniform Crime Reporting within the Records/Warrants Division.

The role involves supervising staff, scheduling, providing training oversight, and maintaining accountability to agency standards.

Qualifications

• Experience assisting others in the use of electronic records management systems for a governmental or law enforcement agency.
• Strong supervisory and coordination abilities in administrative activities.

Responsibilities

• Supervise and coordinate administrative activities supporting law enforcement personnel regarding agency records, arrest warrants, extraditions, FCIC/NCIC entries/queries, court orders, and Uniform Crime Reporting.
• Oversee processing of various court orders and warrants, and manage unit workflow and training oversight.
• Ensure accountability of agency standards, supervise personnel, and assign duties across rotating work areas.
• Coordinate teletype system operations for entering, validating, and clearing wanted/missing persons and related data.

Skills

assisting others in electronic records

Education

High school diploma

Job description

Note: Preference will be given to BSO employees.

1. High school diploma or equivalent. An evaluation of foreign high school diploma may be required.
2. Three (3) years of progressively responsible experience in records and/or warrants/extraditions processing to include entering, querying, retrieving, validating and processing of data in various database systems.
3. Experience must include at least two (2) years of experience assisting others in the use of electronic records management systems for a moderate to large scale governmental or law enforcement agency.
4. An equivalent combination of education, training, and experience may be considered. Such experience must be clearly documented for consideration.

SPECIAL REQUIREMENTS

FCIC / NCIC Terminal Certification must be obtained within six (6) months.

Under administrative direction, the purpose of the position is to supervise and coordinate administrative activities supporting law enforcement personnel regarding agency records, arrest warrants, extraditions, FCIC/NCIC entries / queries, processing of court orders, and Uniform Crime Reporting within the Records/Warrants Division of the Broward Sheriff's Office. Duties include (but are not limited to) supervising both personnel and work processes, scheduling, providing training oversight, ensuring accountability of agency standards, identifying deficiencies and implementing action to resolve them. Incumbents accomplish unit functions through rotating assigned work areas, and participate in cross training to ensure satisfactory performance in all records/warrants functions. Performance is reviewed periodically through conferences, observation, evaluation of tasks completed, and results achieved. Performs related work as directed.

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Supervises and coordinates administrative activities to support law enforcement personnel regarding agency records as well as the receipt and processing of various types of court orders.

Ensures process accountability regarding the verification of accuracy and completeness regarding agency records and court order processing.

Supervises the assignment, processing, entry, and storage of all arrest warrants, juvenile arrest orders, and writs of bodily attachment as issued by the Circuit and County Courts.

Authorizes expense vouchers, extradition costs, and modes of transportation.

Oversees operation of unit teletype systems in the entering, modifying, validating, and clearing of wanted/ missing persons, stolen vehicles/property and other system data.

Researches and responds to complex and non-routine issues unable to be resolved by section personnel under charge.

Evaluates personnel performance; provides recommendations concerning hiring, discipline, promotion, and other personnel issues.

Recommends and executes administrative procedures and guidelines that will ensure operational efficiency.

Provides training oversight and ensures employee accountability in the operation of various computer systems, departmental standard operating procedures, and maintenance of required training and certifications.

Assists in the planning and coordination of special projects as directed.

ADDITIONAL FUNCTIONS

While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Performs related duties as directed.

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). May require physical agility and balance for tasks, such as climbing, kneeling, bending, stooping and/or reaching for objects at or above floor level. Tasks may involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.

Broward Sheriff’s Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff’s Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis.

BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law.