RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002174

Myfloridalicense; Tallahassee (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Annual and Sick Leave Package

Nine Paid Holidays

State Health and Life Insurance

Educational Benefits

Contributory Retirement Plan

Job summary

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) is seeking a Records Specialist (WT: Motorist Services Specialist) to support HVUT and initial exempt compliance reviews and to monitor title and registration documents for Florida Statutes compliance. This role reports to the Highway Safety and Motor Vehicle Agency and offers benefits and career growth within a large state organization.

Candidates should have strong data organization, MS Office proficiency, and the ability to

Qualifications

• Knowledge of methods used for organizing and presenting data.
• Proficient in Word, Excel, and Outlook.
• Filing, typing, entering data, maintaining records, taking notes and completing forms.
• Drafting correspondence.
• Plan, organize, and coordinate work assignments.
• Communicate effectively by phone with internal and external customers.
• Understand and apply applicable rules, regulations, policies and procedures.
• Prepare reports and record data.
• Problem-solving abilities.
• Establish and maintain effective working relationships.
• Familiarity with ORION and FRVIS systems.

Responsibilities

• Review HVUT transactions and initial exempt documentation for accuracy and compliance.
• Review and monitor title and registration documents to ensure Florida Statutes compliance.
• Identify and correct errors in related documentation.
• Assist with data entry and record keeping to support compliance processes.

Skills

Data organization

Communication

Phone communication

Plan and coordinate

Problem solving

Report writing

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

ORION

FRVIS

Job description

Select how often (in days) to receive an alert:

RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002174

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:881748

Agency: Highway Safety and Motor Vehicle

Working Title: RECORDS SPECIALIST (WT: MOTORIST SERVICES SPECIALIST) - 76002174

To be considered for this position, applicant responses to qualifying questions must be clearly stated within the employment history. Software systems, actual work experience, and years of employment must be clearly defined, or the application may not be considered for the position.

Contact Person: Rafael Uribe, [phone]

The Organization

The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) provides highway safety and security through excellence in service, education, and enforcement. With a workforce of approximately 4,500 employees throughout the state, the Department is leading the way to A Safer Florida through the efficient and professional execution of its core mission: the issuance of driver licenses, vehicle tags and titles, and operation of the Florida Highway Patrol.

Our Benefits include

• Annual and Sick Leave Package
• Nine Paid Holidays
• State Health and Life Insurance
• Educational Benefits
• Contributory Retirement Plan

To learn more about FLHSMV and why it’s a great place to work, visit our website at: flhsmv.gov/career

If you're seeking employment with a meaningful mission, opportunities for skill growth and career advancement, competitive medical and life insurance, retirement benefits, ample vacation and sick leave, paid holidays, and educational assistance, consider building your career at FLHSMV!

Duties and Responsibilities

This position is responsible for supporting the Department with Heavy Vehicle Use Tax (HVUT) and Initial Exempt compliance processes by reviewing HVUT and initial exempt transactions, as well as related documentation, to identify and correct errors. This position is also authorized to review and monitor title and registration documents to ensure compliance with Florida Statutes.

Knowledge, Skills, and Abilities

• Knowledge of methods used for organizing and presenting data.
• Skill in Microsoft Office including Word, Excel, and Outlook.
• Knowledge of filing, typing, entering data, maintaining records, taking notes and completing forms.
• Skill in composing/drafting correspondence.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively by phone with internal and external customers.
• Ability to understand and apply applicable rules, regulations, policies and procedures.
• Skill in preparing reports and recording data.
• Skill in utilizing problem-solving techniques.
• Ability to establish and maintain effective working relationships with others.
• Skill in using Online Registration and Identity Operating Network (ORION), and/or Florida Real-Time Vehicle Information System (FRVIS).

Preferred Qualifications

Preference will be given to candidates with the following:

• At least one year experience providing assistance to the public in person, or by telephone/email, verifying data/information, maintaining files and records, maintaining electronic databases, and using Microsoft Word and Excel.

General Information

• The state of Florida hires only U.S. citizens and lawfully authorized alien workers. All selected applicants are required to provide identification and either proof of U.S. citizenship or proof of authorization to work in the U.S. The Florida Department of Highway Safety and Motor Vehicles (FLHSMV) does not participate in employment sponsorship for work visa status (e.g., H-1B) or for Curricular Practical Training (CPT) or Optional Practical Training (OPT, STEM OPT).
• Applicants being considered for employment will be required to submit to a fingerprint-based background investigation, which will include a check of the criminal history records of the FBI. Fingerprints and associated information/biometrics will be retained in the FBI’s Next Generation Identification (NGI) system and fingerprints may continue to be compared against fingerprints submitted to or retained by NGI.
• In accordance with Section 110.1128, Florida Statutes, male applicants who were required to register with the Selective Service System must provide proof of registration or documentation verifying exemption status during the hiring process.
• The elements of the selection process may include a skill assessment and/or oral interview.
• FLHSMV employees are paid once a month on the last workday of each month. All state employees are required to participate in the direct deposit program pursuant to s. 110.113 Florida Statutes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32317

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.