Records Specialist

Erie Federal Credit Union; Erie (Erie County); On-site; USD 36,000 - 54,000; Full time

Job summary

Erie Federal Credit Union is seeking a Records Scan Specialist to support the Record Services department. You will scan and index account documents into the Imaging System and maintain file room organization.

The role requires attention to detail, basic math, and proficiency with PC and Windows. Prior experience in a financial institution is preferred, and you will ensure compliance with retention policies and regulations.

Qualifications

• Requires high school education.
• Previous experience in a financial institution clerical or operations position preferred.
• Intermediate mathematical skills (decimals, percentages, fractions).

Responsibilities

• Review closed accounts and update records in imaging system with a close date.
• Pull member cards when membership has been closed and ensure the cards are scanned into the imaging system.
• Monitor and ensure compliance with required retention of documents.
• Process and encode redeemed US Savings bonds and Canadian checks.
• File room operation and organization of account and member documents.
• Perform basic maintenance on scanning equipment (cleaning and replacing rollers) and notify IT if needed.
• Bundle checks in compliance for secure storage.
• Pull previously filed member information when account changes are made and scan entire member file into imaging system.
• Assist coworkers with inquiries regarding imaging and provide coworkers paper documentation when requested, and tracking of the same.
• Monitor filing area to determine when items need sent to long term storage.
• Responsible for scanning and filing of all account, member, atm and teller documents.
• Back-up to Lending Records Scan Specialist.
• Maintain current knowledge of and compliance with all Credit Union policies and procedures, including compliance with the Bank Secrecy Act and all federal laws and regulations as set forth by the NCUA and other regulatory agencies.

Skills

Interpersonal skills

Mathematical skills

Education

High school diploma

Tools

Windows Suite

Job description

Erie Federal Credit Union is an Equal Opportunity Employer.

General Summary

Serves as support staff for the Record Services department. Responsible for the scanning and indexing of account documentation in order to be viewed and retrieved in EFCU’s Imaging System.

Essential Functions

• Review closed accounts and update records in imaging system with a close date. Pull member cards when membership has been closed and ensure the cards are scanned into the imaging system.
• Responsible for monitoring and ensuring compliance with required retention of documents.
• Process and encode redeemed US Savings bonds and Canadian checks.
• Responsible for file room operation and organization of account and member documents.
• Perform basic maintenance on scanning equipment which includes cleaning and replacing rollers to secure top quality of imagery. In instances where trouble shooting cannot be completed by Records Specialist, the IT department is to be notified.
• Bundle checks in compliance for secure storage.
• Pull previously filed member information when account changes are made and scan entire member file into imaging system.
• Assist coworkers with inquiries regarding imaging as well as provide coworkers paper documentation when requested, and tracking of the same.
• Monitor filing area to determine when items need sent to long term storage.
• Responsible for scanning and filing of all account, member, atm and teller documents.
• Back-up to Lending Records Scan Specialist.
• Maintain current knowledge of and compliance with all Credit Union policies and procedures, including compliance with the Bank Secrecy Act and all federal laws and regulations as set forth by the NCUA and other regulatory agencies.

Additional Functions

• Attend conferences, seminars and training courses relating to areas of responsibility.

Job Specifications

• Requires professional, well-developed interpersonal skills necessary for communicating with vendors, members and coworkers.
• Work requires knowledge of the Credit Union’s different account types and what information is required with each type of account.
• Requires completion of high school education.
• Requires previous experience in a financial institution clerical or operations position.
• Intermediate mathematical skills required (calculations and concepts involving decimals, percentages, fractions, etc.).
• Requires PC proficiency and knowledge of Windows Suite.

Physical Requirements

Sitting = Frequent
Standing = Occasional
Walking = Occasional
Balancing = Occasional
Climbing = Occasional
Driving an automobile = Occasional
Lifting/Carrying = Occasional (Amount of Weight = 25 to 50 lbs.)
Reaching Overhead = Occasional
Reaching Forward = Occasional
Kneeling = Occasional
Squatting = Occasional
Push/Pull = Occasional
Bending = Occasional
Twisting = Occasional

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.