Records Specialist

Mcguirewoods; Charlotte (NC); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Hybrid work model

Excellent benefits

Job summary

McGuireWoods LLP in Charlotte is seeking a Records Specialist with 1–2 years of records experience, preferably in a law firm. The role includes retrieving, charging out, and organizing records, with hybrid work flexibility and excellent benefits.

The ideal candidate will maintain records databases, handle off-site storage orders, and support high-volume file management with attention to detail and strong communication.

Qualifications

• 1-year certificate or 1–2 years clerical records management experience required.
• Experience in a law firm is preferred.
• Strong customer service and collaboration across levels.
• Excellent administrative and organizational skills with attention to detail.
• Strong verbal and written communication.
• Self-motivated; able to work independently with minimal supervision.
• Ability to lift up to 50 pounds regularly.
• Interest in AI tech like Harvey and Copilot to support work.

Responsibilities

• Retrieve and charge out records from the database and deliver files.
• Pickup/return records to off-site storage and re-file as needed.
• Re-shelve and organize active files.
• Order records/files/boxes from offsite storage vendor.
• Maintain storage records and track re-files.
• Maintain numerical order and enter location info in the records database.
• Process large client cases for closing, ensuring records are properly organized.

Skills

Customer service

Administrative skills

Communication skills

Independent work

Education

Certificate in records management

Job description

Overview

McGuireWoods LLP is seeking a Records Specialist for our Charlotte office. The ideal candidate will have one to two years of prior records experience, preferably within a law firm environment.

McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834.Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.OurApplicant Disclosuresdescribe your rights. OurPrivacy Statementdescribes how we will process and safeguard your personal data.

Responsibilities

• Retrieves and charges out records in the records database and delivers charged out files; Picks up and delivers records and re-files going to the records room or off-site storage as necessary; Re-shelves returned active files.
• Orders records/files/boxes from offsite storage vendor.
• Maintains storage records and tracks “re-files” sent back to offsite storage vendor.
• Maintains accurate organization and equal distribution of records in central records room to include physically shifting and moving folders, redwelds and boxes as needed for retrieval and basic records center maintenance.
• Organizes/maintains in numerical order properly identified files and boxed records in the firm’s open client-record storage. Enters applicable location information in records database.
• Processes large client cases for closing to include reviewing records to make sure they are organized properly and entering information into records database.

Qualifications

• A one-year certificate from a college or technical school, or one to two years of clerical records management experience and/or training, or an equivalent combination of education and experience is required.
• Experience in a law firm setting is preferred.
• Strong customer service skills with the ability to collaborate effectively with employees at all levels.
• Exceptional administrative and organizational abilities, with a keen attention to detail.
• Strong verbal and written communication skills.
• Self-motivated with the ability to work independently with minimal supervision.
• Ability to lift and move up to 50 pounds regularly.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.

#LI-MM1