Records Specialist

KMRG; Atlanta (GA); On-site; USD 39,000 - 47,000; Full time

Job summary

KMRG, LLC is hiring a Records Specialist to support the United States Attorney's Office in Atlanta, Georgia. This on-site, full-time role focuses on reviewing, organizing, and closing out federal case files to ensure accuracy and proper retention.

You will work with Case360, PACER, CourtLinks and other government systems, maintain file-tracking lists, and prepare records for annual transfer to NARA. The position requires attention to detail and the ability to handle confidential information.

Qualifications

• High school diploma or GED
• Strong organizational and records-management skills
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills
• Ability to follow detailed procedures and checklists accurately
• Professional and tactful communication with attorneys, staff, and other stakeholders
• Ability to handle confidential and sensitive information
• Valid driver's license and dependable vehicle
• Ability to lift at least 40 pounds
• Ability to successfully complete required Government background and security screening

Responsibilities

• Review criminal case files to determine status and identify matters ready for closeout
• Verify case information using systems like Case360, PACER, CourtLinks
• Locate and organize related paper and electronic records
• Review files against checklists to decide retention or removal
• Ensure files are complete, accurate, and ready for final processing
• Organize retained documents and prepare required case-closeout forms
• Apply records-retention schedules and prepare files for attorney review
• Transfer completed records to appropriate records or docketing sections
• Assist with filing, records cleanup, and inventory activities
• Maintain tracking lists for file status, location, and retrieval
• Coordinate with attorneys and support staff to confirm case-file information
• Help locate and retrieve records as needed
• Follow Department of Justice procedures for confidentiality and security

Skills

Organizational skills

Written and verbal communication

Attention to detail

Education

High school diploma or GED

Tools

Case360

PACER

CourtLinks

NetDocs

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Records Specialist

Location: Onsite, Full Time, Monday - Friday

Pay Range: $28 - $33.42 per hour

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Records Specialist to support the United States Attorney's Office (USAO) for the Northern District of Georgia in Atlanta (NDGA).

In this role, you will support the USAO Criminal Division with the review, organization, and closeout of federal criminal case files. Your work will help ensure case records are complete, properly retained, accurately documented, and ready for long-term archiving.

This role is well suited for someone who enjoys structured, detail-focused work and takes pride in keeping important records accurate and organized.

Case File Review & Organization

• Review criminal case files to determine status and identify matters ready for closeout
• Use databases such as Case360, PACER, CourtLinks, and other Government systems to verify case information
• Locate and organize related paper and electronic records
• Review files against established checklists to determine which documents must be retained or removed
• Ensure case files are complete, accurate, organized, and ready for final processing

Records Closeout & Archiving

• Organize retained documents and prepare required case-closeout forms
• Apply established records-retention schedules
• Prepare files for attorney review and required signatures
• Transfer completed physical and electronic records to the appropriate records or docketing section
• Help prepare records for annual transfer to the National Archives and Records Administration (NARA)
• Verify that closed-file locations and status are accurately reflected in Government systems

Records Tracking & Administrative Support

• Maintain tracking lists for file status, location, and retrieval
• Assist with filing, records cleanup, and inventory activities
• Coordinate with attorneys and support staff to confirm case-file information
• Help locate and retrieve records when needed
• Perform related clerical and records-management duties in support of the Criminal Division

Confidentiality & Accuracy

• Handle sensitive and confidential legal records appropriately
• Follow established Department of Justice records-management and security procedures
• Review work carefully for completeness and accuracy
• Protect Privacy Act and other sensitive Government information

Required Qualifications

• High school diploma or GED
• Strong organizational and records-management skills
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills
• Ability to follow detailed procedures and checklists accurately
• Professional and tactful communication with attorneys, staff, and other stakeholders
• Ability to handle confidential and sensitive information
• Valid driver's license and dependable vehicle
• Ability to lift at least 40 pounds
• Ability to successfully complete required Government background and security screening

Preferred Qualifications

• 3 years of legal experience preferred, but not required
• Experience with legal, administrative, records-management, document-processing, or case-file work
• Familiarity with systems such as PACER, Case360, CourtLinks, or NetDocs

LOCATION

• 75 Ted Turner Drive SW, Suite 600, Atlanta, GA 30303
• Position is performed on-site; routine telework is not available

TRAVEL

• Travel may be required

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility - Non-exempt

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. The employee's primary workstation is located in an office environment. The role requires frequent use of computers, telephones, copiers, scanners, file-storage systems, and other standard office equipment. The employee will regularly review physical and electronic records, move throughout the office to access files and records-storage areas, and may be required to lift and carry boxes, files, or records weighing up to 40 pounds.