Legal Records Clerk

KMRG; Atlanta (GA); On-site; USD 39,000 - 47,000; Full time

Job summary

KMRG, LLC is seeking a Legal Records Clerk to support the United States Attorney’s Office for the Northern District of Georgia in Atlanta. This on-site, full-time role focuses on reviewing, organizing, and closing federal case files to ensure accurate retention and long-term archiving.

The candidate will work with Case360, PACER, CourtLinks, and other government systems, maintain file-tracking, and coordinate with attorneys and staff while following DOJ records-management procedures and privacy

Qualifications

• High school diploma or GED required.
• Strong organizational and records-management skills.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication abilities.
• Ability to follow detailed procedures and checklists accurately.
• Professional and tactful communication with attorneys, staff, and other stakeholders.
• Ability to handle confidential and sensitive information.
• Ability to lift up to 40 pounds and handle physical records.
• Must be able to obtain government background and security screening.

Responsibilities

• Review and organize criminal case files for closeout.
• Use Case360, PACER, CourtLinks to verify case information.
• Locate and organize related paper and electronic records.
• Review files against checklists to determine retention.
• Ensure files are complete, accurate, and ready for final processing.
• Prepare files for attorney review and signatures; transfer records.
• Assist with annual transfer to NARA and verify system statuses.
• Maintain tracking lists for file status, location, and retrieval.
• Coordinate with attorneys and staff to confirm case-file information.

Skills

Strong organizational skills

Proficiency with Microsoft Word

Proficiency with Microsoft Excel

Proficiency with PowerPoint

Proficiency with Outlook

Strong written and verbalcommunication

Ability to follow detailed procedures

Professional and tactful communication

Ability to lift up to 40 pounds

Confidential information handling

Education

High school diploma or GED

Tools

PACER

Case360

CourtLinks

NetDocs

Job description

Title: Legal Records Clerk

Location: Onsite, Full Time, Monday - Friday

Pay Range: $28 - $33.42 per hour

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are hiring a Legal Records Clerk to support the United States Attorney’s Office (USAO) for the Northern District of Georgia in Atlanta (NDGA).

In this role, you will support the USAO Criminal Division with the review, organization, and closeout of federal criminal case files. Your work will help ensure case records are complete, properly retained, accurately documented, and ready for long-term archiving.

This role is well suited for someone who enjoys structured, detail-focused work and takes pride in keeping important records accurate and organized.

Applications will be reviewed as they are received.

RESPONSIBILITIES

Case File Review & Organization

• Review criminal case files to determine status and identify matters ready for closeout
• Use databases such as Case360, PACER, CourtLinks, and other Government systems to verify case information
• Locate and organize related paper and electronic records
• Review files against established checklists to determine which documents must be retained or removed
• Ensure case files are complete, accurate, organized, and ready for final processing

Records Closeout & Archiving

• Organize retained documents and prepare required case-closeout forms
• Apply established records-retention schedules
• Prepare files for attorney review and required signatures
• Transfer completed physical and electronic records to the appropriate records or docketing section
• Help prepare records for annual transfer to the National Archives and Records Administration (NARA)
• Verify that closed-file locations and status are accurately reflected in Government systems

Records Tracking & Administrative Support

• Maintain tracking lists for file status, location, and retrieval
• Assist with filing, records cleanup, and inventory activities
• Coordinate with attorneys and support staff to confirm case-file information
• Help locate and retrieve records when neededPerform related clerical and records-management duties in support of the Criminal Division

Confidentiality & Accuracy

• Handle sensitive and confidential legal records appropriately
• Follow established Department of Justice records-management and security procedures
• Review work carefully for completeness and accuracy
• Protect Privacy Act and other sensitive Government information

REQUIRED QUALIFICATIONS

• High school diploma or GED
• Strong organizational and records-management skills
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong written and verbal communication skills
• Ability to follow detailed procedures and checklists accurately
• Professional and tactful communication with attorneys, staff, and other stakeholders
• Ability to handle confidential and sensitive information
• Valid driver’s license and dependable vehicle
• Ability to lift at least 40 pounds
• Ability to successfully complete required Government background and security screening

PREFERRED QUALIFICATIONS

• 3 years of legal experience preferred, but not required
• Experience with legal, administrative, records-management, document-processing, or case-file work
• Familiarity with systems such as PACER, Case360, CourtLinks, or NetDocs

LOCATION

• 75 Ted Turner Drive SW, Suite 600, Atlanta, GA 30303
• Position is performed on-site; routine telework is not available

TRAVEL

• Travel may be required

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility - Non-exempt

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation The employee’s primary workstation is located in an office environment. The role requires frequent use of computers, telephones, copiers, scanners, file-storage systems, and other standard office equipment. The employee will regularly review physical and electronic records, move throughout the office to access files and records-storage areas, and may be required to lift and carry boxes, files, or records weighing up to 40 pounds.