Records Senior Coordinator

LLP; Chicago (IL); On-site; USD 53,000 - 68,000; Full time

Job summary

Sidley Austin LLP in Illinois seeks a Senior Records Coordinator to support the Firm's Records Management Program, handling electronic data, documents, and records management operations for attorneys, paralegals, and staff.

You will work hands-on with imaging, document management, and email management systems, participate in training, and contribute to data hygiene, records disposition, and secure storage while providing high-quality customer service.

Qualifications

• Minimum seven years' experience in records management, document management, library services or document conversion operations.
• Proficient in Microsoft Word, Microsoft Excel, and Microsoft Outlook.
• Proficient with records management applications, document management applications and similar systems.
• Strong computer and database skills; knowledge of classification, computer indexing and peripheral equipment usage such as bar code technology, document scanning, etc.
• Keyboard skills equivalent to 30 WPM.
• Must be able to work overtime as required.

Responsibilities

• Play an active role in one or more of the Firm's software offerings such as CAM, SimplyFile, PostMark, NetDocuments, Intapp Walls, or the UIPath BOT.
• Responsible for creating off-site storage retrieval lists for purposes of the destruction or scan and destruction of records.
• Responsible for assisting with data hygiene projects (in the document management system or the records management system).
• Process hardcopy and electronic records in conjunction with the transfer of matters to the new Firm.
• Carry out tasks for the collection, review and release of hardcopy and electronic records necessary to comply with file releases associated with client requests.
• Execute tasks for hardcopy and electronic records disposition.
• Ensure security and protection of the Firm's records held on-site.
• Provide customer service to all users, attorneys, paralegals, and admin staff to include document management system and email management requests.
• Assist with identifying legacy storage boxes identify for destruction.
• Participate in all incoming attorney Records Review Orientation training.
• Work on special projects as required ranging from moderately difficult to complex.

Skills

Strong organizational skills

Attention to detail

Interpersonal communication

Analytical and problem-solving

Confidentiality and discretion

Ability to work under pressure

Multitasking and prioritization

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Barcode technology

Document scanning

Job description

The Senior Records Coordinator is responsible for assigned tasks associated with the implementation of and compliance with the Firm's Records Management Program. Performs technical tasks to support the electronic data, document, and records management operational needs of the Firm.

Provides hands-on technical assistance with systems for document imaging, document management and email management. Provides administrative support for the daily records management needs of the lawyers, paralegals, secretaries, and administrative management.

Duties and Responsibilities:

• Play an active role in one or more of the Firm's software offerings such as CAM, SimplyFile, PostMark, NetDocuments, Intapp Walls, or the UIPath BOT.

• Responsible for creating off-site storage retrieval lists for purposes of the destruction or scan and destruction of records.

• Responsible for assisting with data hygiene projects (in the document management system or the records management system).

• Process hardcopy and electronic records in conjunction with the transfer of matters to the new Firm.

• Carry out tasks for the collection, review and release of hardcopy and electronic records necessary to comply with file releases associated with client requests.

• Execute tasks for hardcopy and electronic records disposition.

• Ensure security and protection of the Firm's records held on-site.

• Provide customer service to all users, attorneys, paralegals, and admin staff to include document management system and email management requests.

• Assist with identifying legacy storage boxes identify for destruction.

• Participate in all incoming attorney Records Review Orientation training.

• Work on special projects as required ranging from moderately difficult to complex.

Education and/or Experience:

Required:

• Minimum of seven years' experience in records management, document management, library services or document conversion (scanning) operations.

• Proficient in Microsoft Word, Microsoft Excel, and Microsoft Outlook.

• Proficient with records management applications, document management applications and similar systems.

• Strong computer and database skills; knowledge of classification, computer indexing and peripheral equipment usage such as bar code technology, document scanning, etc.

• Keyboard skills equivalent to 30 WPM.

• Must be able to work overtime as required.

Preferred:

• Prior law firm or professional services firm experience.

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills

• Strong attention to detail

• Good judgment

• Strong interpersonal communication skills

• Strong analytical and problem-solving skills

• Able to work harmoniously and effectively with others

• Able to preserve confidentiality and exercise discretion

• Able to work under pressure

• Able to manage multiple projects with competing deadlines and priorities

#LI-EC1

The target salary range for this role is:

$53,000 - $67,600 if located in Illinois.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer.