Records Retention Specialist

Gallagher; Rolling Meadows (IL); On-site; Confidential; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career development opportunities

Collaborative, people-first culture

Job summary

Gallagher in Rolling Meadows, IL seeks a Records Management Specialist to oversee lifecycle records, ensure compliance with legal standards, and support audits.

You will implement retention policies, perform records analysis, coordinate with legal and IT, and train staff on best practices. This is a full-time, on-site role with competitive pay and strong benefits, within a global firm that values integrity and collaboration.

Qualifications

• Bachelor's degree in information management, library science, business administration, or a related field.
• 5 years experience in records management, data management, or related field preferred.
• Strong analytical and organizational skills with attention to detail.
• Knowledge of records retention laws and regulations (GDPR, HIPAA, etc.).

Responsibilities

• Assist in development and implementation of records retention policies and schedules.
• Analyze records to determine value and retention periods.
• Monitor and ensure compliance across the organization.
• Maintain accurate retention schedules and archiving/disposal processes.
• Support audits with necessary documentation.
• Provide training and guidance to staff on retention policies.
• Collaborate with legal, compliance, and IT to support goals.
• Prepare reports on retention activities and compliance.

Skills

Retention policy

Records analysis

Compliance monitoring

Data management

Audit support

Training & guidance

Collaboration

Reporting

Education

Bachelor's degree in information management

Tools

Records management software

Job description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what's right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you'll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we're better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you'll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you're encouraged to be yourself, supported to succeed, and inspired to keep learning. That's what it means to live The Gallagher Way.

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what's right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you'll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we're better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you'll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you're encouraged to be yourself, supported to succeed, and inspired to keep learning. That's what it means to live The Gallagher Way.

Overview

This role is essential for ensuring that an organization's records are managed effectively throughout their lifecycle, supporting compliance and operational efficiency.

How You'll Make An Impact

• Retention Policy Development:Assist in the development and implementation of records retention policies and schedules that comply with legal and regulatory requirements.
• Records Analysis:Analyze records to determine their value and appropriate retention periods, ensuring alignment with organizational needs and compliance standards.
• Compliance Monitoring:Monitor and ensure compliance with records retention policies and procedures across the organization.
• Data Management:Maintain accurate records of retention schedules and ensure that records are archived or disposed of in a timely and secure manner.
• Audit Support:Support internal and external audits by providing necessary documentation and information related to records retention.
• Training and Guidance:Provide training and guidance to staff on records retention policies and best practices.
• Collaboration:Work closely with legal, compliance, and IT departments to ensure records retention practices support organizational goals and legal requirements.
• Reporting:Prepare reports on records retention activities, compliance status, cost savings, disposition reports, and areas for improvement.

About You

Required:

• Education: Bachelor's degree in information management, library science, business administration, or a related field.
• Experience: 5 years experience in records management, data management, or a related field is preferred.
• Skills: Strong analytical and organizational skills, with attention to detail. Proficiency in records management software and tools.
• Knowledge: Understanding of records retention laws and regulations, such as GDPR, HIPAA, or other relevant standards.

Preferred:

• Certifications: Certifications such as Certified Records Manager (CRM) or Information Governance Professional (IGP) are beneficial.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• High ethical standards and a commitment to maintaining confidentiality.
• Problem-solving skills and the ability to adapt to changing regulatory environments.
• Working knowledge of Iron Mountain Connect is a plus
• Attentive to detail, excellent verbal communication, follows instructions well, ability to work under pressure and as part of a team, as well as to be adaptable and flexible.

Compensation And Benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace.

If your past experience doesn't align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)