Records Officer (63492)

Adams and Associates, Inc.; Glenmont (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

Adams and Associates, Inc. at Glenmont Job Corps Center seeks a Student Records Team Member to ensure accurate enrollment, attendance, pay, travel, and graduation data.

You will manage records from enrollment through completion, coordinate with departments, prepare reports, and support quick, confidential handling of student information. The role emphasizes organization and attention to detail, with responsibilities spanning data entry, reporting, student questions, and audit preparation to

Responsibilities

• Reviewing records for accuracy and completeness
• Updating student information
• Maintaining student schedules and documentation
• Reviewing records for students leaving the program
• Identifying missing or incorrect information
• Making sure required documents are properly completed
• Helping prepare student records for different stages of the Job Corps program
• Using recordkeeping and database systems to ensure data is entered and maintained correctly
• Tracking enrollment, student pay, leave travel, and program completion or separation
• Explaining information to students and connecting them with the right contact for more help
• Protecting confidential information and maintaining professionalism and integrity
• Reviewing and auditing records to ensure compliance with Job Corps requirements

Job description

Description NOW HIRING: Student Records Team Member Glenmont Job Corps Center | Stay Organized. Support Students. Keep the Details on Track. Are you highly organized, detail-oriented, and someone who enjoys making sure everything is accurate, complete, and where it needs to be? Glenmont Job Corps Center is looking for a dependable professional to join our Student Records team! Student Records plays an important behind-the-scenes role in every student's Job Corps journey. From enrollment and attendance to student pay, leave, travel, schedules, and graduation or separation, our Records team helps make sure important student information is accurate, confidential, and processed on time. Think of this position as a combination of records specialist, administrative professional, student support resource, and backup team leader.

What Does This Position Do?

Simply put: You help make sure our student records tell the complete and accurate story of each student's time at Job Corps. You'll maintain and review student information, prepare reports, answer student questions, work with other departments, and ensure required documentation is completed correctly. Accuracy matters because the information maintained by Student Records affects many areas of a student's experience.

What You'll Be Doing Maintain Accurate Student Records

You’ll help maintain student records from enrollment through completion or separation from the program. This includes:

• Reviewing records for accuracy and completeness
• Updating student information
• Maintaining student schedules and documentation
• Reviewing records for students leaving the program
• Identifying missing or incorrect information
• Making sure required documents are properly completed
• Helping prepare student records for different stages of the Job Corps program

You’ll be someone the Center can depend on to ask: "Is this information complete, accurate, and properly documented?"

Keep Student Information Up to Date

You’ll work with Job Corps recordkeeping and database systems to make sure student information is entered and maintained correctly. You’ll help track information related to areas such as:

• Enrollment Student records and schedules
• Student pay and allotments
• Leave Travel
• Required daily and weekly reports
• Program completion or separation

You’ll also help ensure required reports are prepared and submitted accurately and on time.

Help Students Understand Important Information

Although much of this position involves records and data, you’ll also work directly with students. Students may come to you with questions about:

• Their pay or allowances
• Leave Travel
• Records
• Program information
• Other Student Records processes

Your role will be to help students understand what they need to do, answer questions when possible, and connect them with the appropriate person when additional assistance is needed. That means we're looking for someone who can be organized and detail-oriented while also being patient, approachable, and professional.

Protect Confidential Information

Student Records handles a significant amount of sensitive information. You’ll be trusted with confidential information involving students, employees, Center operations, financial information, program information, and other protected records. Maintaining confidentiality, professionalism, accuracy, and integrity is an essential part of this position.

Review & Audit Records

Before certain student records are finalized, you’ll help carefully review them to make sure everything is correct. You’ll:

• Check documentation for accuracy
• Verify required information is present
• Identify missing or inconsistent information
• Correct or help resolve recordkeeping issues
• Ensure records meet Job Corps requirements
• Help prepare documentation for audits and required reporting

If you're the type of person who notices when a date doesn't match, a document is missing, or something doesn't quite add up, that attention to detail can be a major strength in this role. Help Supp rt &