Records Clerk

LifeSkills Connection Inc.; Sedro-Woolley (WA); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Employer paid Short- and Long-Term Dis

Job summary

LifeSkills Connection Inc. in Sedro-Woolley, WA is seeking a Records Clerk to support the student records function for Job Corps participants, ensuring accurate documentation and timely processing across the program.

The role involves filing, CIS data entry, transportation coordination, and maintaining privacy and compliance with CDSS, PRH, and related policies to support student success.

Qualifications

• High School Diploma or equivalent is required.
• Associates degree preferred for advancement.
• Excellent written and verbal communication skills.

Responsibilities

• Review all incoming information for student records to ensure accuracy and completeness of each form.
• Maintain input of students’ records and credentials in CIS in compliance with the PRH.
• Prepare arrival pay sheets for students.
• File Student information into permanent folder.
• Work with counselors and Student Personnel Officer on arranging student transportation.
• Ensure privacy of personal information about individual students per the Privacy Act.

Skills

Excellent written and verbal comms

Education

High School Diploma or equivalent

Associates degree preferred

Job description

Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of a uniform systems to account for and document the participation and achievement of program participants.

Position

Records Clerk

Reports To

Student Records Supervisor

Department

Student Records

FLSA STATUS

Non-Exempt

Primary Position Objectives

Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of a uniform systems to account for and document the participation and achievement of program participants.

Position Responsibilities

Key Responsibilities

Brief Description Of Duties

Administration

Procedures

Salary-$20.78-$20.79/hourly

• Review all incoming information for student records to ensure accuracy and completeness of each form
• Assist the Records Supervisor in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP)
• Collaborate with counselors in returning UA students back to Center; Ensure prompt documentation of UA retrieval efforts in CIS and student personnel files
• Maintain accountability for the input of students’ records and credentials in CIS in compliance with the PRH
• Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps
• Assist in the development of daily morning reports are made available to all department in a timely manner
• Coordinate commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series – DLMS 7 – Travel Management
• Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH; Records shall include a signed receipt for all clothing allowances issued to the student
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement
• Prepare arrival pay sheets for students
• Review student folders to ensure they contain necessary paperwork
• Help update student profiles (ETA 640)
• Prepare terminated folders
• File Student information into permanent folder
• Work with counselors and Student Personnel Officer on arranging student transportation
• Assure that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information
• Ensure accuracy, completeness, and timeliness of all student records documents
• Work toward meeting performance management goals
• Follow CDSS plan and Code of Conduct system daily
• Adhere to required property control policies and procedures
• Maintain good housekeeping in all areas and comply with safety practices
• Comply with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP) LifeSkills Connection's policies and procedures, Job Corps notices and bulletins, and Center policies and procedures
• Demonstrate and abide by LifeSkills core values and operating principles
• Model, mentor, monitor appropriate Career Success Standards
• Help students become more employable through continuous reinforcement.
• Participation in PRH mandated staff training is mandatory; Failure to participate may result in disciplinary action up to and including termination
• Perform other duties as assigned

Position Competencies

Key Competencies

Performance Standards/Results

Effective

Communication

• Present information both clearly and concisely and regularly confirms correct interpretation of information
• Very high standard of communication skills both written and oral for the presentation of facts and ideas
• Written communication must be clear, concise, easy to read and comprehend

Organization of Work

• Demonstrate the ability to handle several projects simultaneously
• Implement the key principles of time management, task allocation and priority assignment in addition to personal organization
• Continually seek ways to improve the service provided via development of professional skills and personal growth
• Initiate and respond to suggestions for improving service

Qualifications

Excellent written and verbal communication skills

Experience

Minimum of six months experience in administrative support, data entry, records management, or related experience

Education

High School Diploma or equivalent. Associates degree preferred

Certificates, Licenses, Registrations

Valid State Driver’s License with acceptable driving record

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands, arms, talk, and listen. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.

Benefits Include

• Employer paid Short- and Long- Term Disability, Life Insurance
• Full Health & Medical benefits (Dental, Health, Vision)
• 401k Retirement Plan, HSA, FSA
• Paid Holidays, PTO + More

Disclaimer:

As a federal contractor, selected candidates are required to pass the following pre-employment requirements prior to beginning employment: Employment contingent upon passing background check and a pre-employment drug test. (This position is considered a safety sensitive position; therefore, the pre-employment drug test includes testing for marijuana). Positive test results will exclude an applicant from being hired.

All selected candidates after hire will receive CPR/First Aid Certification and Narcan Administration training within the first 90 days of employment. All employees are responsible for the safety of the students and may be required to provide provisional emergency services in the event of an emergency.

LifeSkills Connection Inc. is committed to granting equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to use this online application process and need an alternative method for applying, you may contact Human Resources Manager, Jennifer Law [phone] or [e-mail] for assistance.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required.

The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime.