Student Records Clerk

Distinction LLC; St. Louis (MO); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Meaningful Work

Career Growth

Supportive Team

Competitive Pay

Job summary

Distinction LLC is hiring a Student Records Clerk in Saint Louis, MO. You will maintain accurate, secure student records through enrollment to graduation, handling travel documentation, pay records, and compliance.

You'll use OASIS, CIS, and MS Office, ensuring data integrity while coordinating with Finance for timely processing. A strong administrative background and comfort with confidential data are essential.

Qualifications

• High School Diploma or High School Equivalency required
• At least one year of administrative or clerical experience
• Experience working with youth is preferred
• Strong written and verbal communication skills
• Proficient in Microsoft Office and computer-based recordkeeping systems
• Excellent organizational and multitasking abilities
• Ability to lift up to 20 pounds
• Valid driver's license with an acceptable driving record (unless waived by management)

Responsibilities

• Maintain, audit, and securely manage student records across electronic systems (OASIS, CIS, Microsoft Office)
• Process enrollment, separation, travel, accountability, and clothing allowance documentation
• Enter, verify, and update student information with high accuracy
• Generate and distribute CIS reports and assist departments with information needs
• Coordinate with Finance for timely processing of payments and separations
• Arrange student travel and manage transportation documentation
• File, update, and organize active and separated student records per federal and organizational standards

Job description

Student Records Clerk

Distinction LLC Saint Louis, Missouri, United States

About this position

About Distinction, LLC

At Distinction, LLC , we believe careers should make a difference. As a Mississippi-based company operating the St. Louis Job Corps Center , our mission is to empower young adults with the education, career training, and life skills they need to build successful futures.

We're looking for enthusiastic, dedicated, and purpose-driven professionals who are passionate about helping others succeed. Whether you're mentoring students, supporting operations, or providing essential services, every role contributes to changing lives and strengthening our community.

Joining Distinction means more than starting a new job—it's becoming part of a team that values collaboration, respect, and personal growth. We offer competitive pay, a supportive work environment, and opportunities for professional development and career advancement.

If you're ready to make a lasting impact while growing your own career, we'd love to have you on our team.

Make a Difference Every Day

Are you organized, detail-oriented, and passionate about helping others succeed? Join Distinction, LLC as a Student Records Specialist , where your work plays a vital role in supporting students as they build brighter futures through Job Corps.

In this role, you'll ensure student records are accurate, secure, and compliant while supporting the daily operations that help students thrive from enrollment through graduation.

What You'll Do

As our Student Records Clerk, you will:

Maintain Student Records

• Process enrollment, separation, travel, accountability, and clothing allowance documentation.
• Maintain complete, accurate, and confidential student files.
• Utilize OASIS, CIS, Microsoft Office Suite, Outlook, and other electronic systems.
• Enter, verify, and update student information with a high level of accuracy.
• Audit student records for accuracy and data integrity.
• Identify discrepancies and make corrections as needed.
• Maintain audit logs and compliance documentation.
• Generate and distribute scheduled CIS reports.
• Assist departments by providing timely and accurate student information.
• Arrange student travel and ensure transportation documentation is complete.
• Track accountability for travel documents and related records.
• Process documentation for student pay, allotments, and separations.
• Coordinate with the Finance Department to ensure timely processing.
• File, update, proofread, and maintain active and separated student records.
• Organize documentation according to federal and organizational standards.

What We're Looking For

We're looking for someone who is:

Highly organized

Detail-oriented

Dependable and self-motivated

Comfortable working with confidential information

Passionate about helping young adults succeed

Qualifications

High School Diploma or High School Equivalency required

At least one (1) year of administrative or clerical experience

Experience working with youth is preferred

Strong written and verbal communication skills

Proficient in Microsoft Office and computer-based recordkeeping systems

Excellent organizational and multitasking abilities

Ability to lift up to 20 pounds

Valid driver's license with an acceptable driving record (unless waived by management)

Benefits

• Meaningful Work Help transform the lives of young adults by supporting their educational and career success.
• Career Growth Take advantage of professional development and advancement opportunities.
• Supportive Team Work alongside dedicated professionals who are passionate about making a positive impact.
• Competitive Pay & Benefits Enjoy a rewarding career with a mission-driven organization that values its employees.

Ready to Make an Impact?

If you're looking for a career where your organizational skills, attention to detail, and passion for helping others truly matter, we'd love to hear from you!

Apply today and become part of a team that's changing lives—one student at a time.

The pay range for this role is:

18 - 19.23 USD per hour(St. Louis JCC Main)

Salary Information

$18 - $19.23Hourly Wage