Records Management Specialist

Insight Global; Portland (OR); On-site; USD 50,000 - 75,000; Full time

Job summary

The Bureau of Environmental Services seeks a Records Management Specialist to support a laboratory renovation and modernization effort, reducing paper-based processes and improving document organization while ensuring compliance with retention requirements.

Ideal candidates have 2–5 years in records management, experience with enterprise systems like HP Content Manager, and strong stakeholder engagement. The role supports environmental and regulatory initiatives in a public-sector setting.

Qualifications

• 2–5 years in records management, document control, or archives.
• Detail-oriented with strong organizational skills.
• Ability to work independently and be self-motivated.
• Experience learning and navigating records management software platforms.
• Experience supporting digitization, file inventories, or cleanup projects.
• Strong communication and stakeholder engagement skills.
• Experience with HP Content Manager or similar systems.
• Public sector or regulatory records management experience.
• Experience supporting laboratory/environmental/compliance-focused organizations.

Skills

Records management

Attention to detail

Independent work

Records management software

Digitization

Stakeholder engagement

HP Content Manager

Public sector experience

Environmental/compliance

Tools

HP Content Manager

Job description

Job Description

The Bureau of Environmental Services is seeking a Records Management Specialist to support a laboratory renovation and modernization effort. In conjunction with physical building improvements and facility upgrades, the organization is undertaking a significant records management initiative focused on reducing paper-based processes, improving document organization, and ensuring compliance with records retention requirements.

Skills and Requirements

• 2-5 years of experience in records management, document control, records retention, or archives management.
• Strong attention to detail and organizational skills.
• Ability to work independently and be self-motivated.
• Experience learning and navigating records management software platforms.
• Experience supporting records digitization, file inventories, or records cleanup projects.
• Strong communication and stakeholder engagement skills.
• Experience with HP Content Manager (formerly HP TRIM) or similar enterprise records management systems.
• Public sector or regulatory records management experience.
• Experience supporting laboratory, environmental, or compliance-focused organizations.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].