Records Manager

University of California; Georgia; On-site; USD 62,300 - 79,400; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Tuition Assistance Program

Job summary

The University of California is seeking a Records Manager to oversee Augusta University's records management and archives program. The role requires developing policies and training while ensuring compliance with legal requirements.

Applicants should possess a Master's degree and at least three years of experience in records management. A Certified Records Manager (CRM) credential is preferred. The position offers a competitive salary and benefits.

Qualifications

• Master's degree in a related field from an accredited institution and 3 years in records management.
• Current Certified Records Manager (CRM) credential preferred.
• Experience in records digitization in an academic setting.

Responsibilities

• Coordinate the records management program and archives program.
• Advise the University on records management policies and practices.
• Develop training for records liaisons and personnel.

Skills

Detail-oriented

Excellent communication skills

Organizational skills

Problem-solving skills

Time management

Project management

Education

Master's degree in a related field

Bachelor's degree in a related field with 5 years of experience

Tools

Microsoft Office

Job description

Job Summary

The Records Manager is responsible for coordinating Augusta University's records management program and the University Libraries' archives program. This position serves as the principal advisor to the University on records management policies and practices, including compliance with legal records requirements and state and federal laws and regulations.

Responsibilities

The duties include, but are not limited to:

RECORDS MANAGEMENT: Provide leadership and expertise on records management issues to the University community. Create, develop, implement, and maintain an institution-wide records management program, policies, processes, and procedures in a decentralized records management environment. Work collaboratively with Augusta University Libraries' special collections and archives personnel to ensure appropriate management of University records from record creation through disposition.

OUTREACH AND EDUCATION: Build relationships with offices, departments, programs, and initiatives around the University in the development, support, and promotion of a records management program. Communicate with and advise other administrative units, including University leadership, on the appropriate management and disposition of records to ensure compliance with applicable federal and state laws, rules, and regulations and the University System of Georgia Records Retention Schedules. Develop and provide training for University records liaisons and other personnel working with University records. Serve as liaison to external agencies, such as the University System of Georgia and the Georgia Archives.

OTHER DUTIES: Perform related or other duties as assigned to ensure provision of services, including participation in relevant committees and projects of the Augusta University Libraries. Engage in professional development. Contribute to student success at the University.

Required Qualifications

Master's degree in a related field (e.g., library/information science, archives, public history) from an accredited college or university with at least three years of professional experience in a records management role OR Bachelor's degree in a related field with five years of experience.

Preferred Qualifications

Current Certified Records Manager (CRM) credential. Experience in records digitization. Experience as a records manager in an academic or research setting.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Detail-oriented

Excellent interpersonal, verbal, and written communication skills and presentation skills.

Demonstrated initiative and problem-solving, organizational, time management, and project management skills.

ABILITIES

Ability to maintain confidentiality.

Ability to work as a team and independently.

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the standard business hours will likely be required of an employee in an exempt-level position)

Salary: $62,300.00/annually – $79,400/annually

Pay Band: B12

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full‑time benefits‑eligible employees and some of our half‑time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full‑time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post‑secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer‑friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient‑and family‑centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco‑free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.