Records Management Specialist (Temporary/Full-time or Part-time)

Pressley Ridge; Pittsburgh (Allegheny County); On-site; USD 35,000 - 50,000; Full time

Job summary

Pressley Ridge in Pittsburgh seeks a Records Management Specialist. This role involves managing closed client files, ensuring retention and destruction in compliance with policies. The successful candidate will communicate effectively with a multi-disciplinary team, assist with records requests, and maintain confidentiality. Qualifications include a valid driver’s license and necessary clearances. The position requires physical demands including sitting and managing multiple tasks. Working hours are Monday to Friday, up to 40 hours per week, potential for part-time/full-time arrangements.

Qualifications

• Valid driver’s license and car insurance required.
• Must obtain State Police, FBI, and Child Abuse Clearances.

Responsibilities

• Process client paper files for retention and destruction.
• Scan files into the Electronic Health Record system.
• Assist with record requests as needed.
• Communicate with a multi-faceted team.
• Maintain confidentiality and professionalism.

Skills

Records management

Communication

Leadership

Risk management

Job description

Position Summary

The Records Management Specialist, under direct supervision, will be responsible for the retention and destruction of closed client paper files.

Responsibilities

• Records Management and Support
  • Processes client paper files for retention and destruction according to the Records Management Policy and Records Management Standard Operating Procedure.
  • Scanning client paper files into the Electronic Health Record system that do not meet the destruction requirements.
  • Assists with record requests (e.g., locating, scanning, and sending records), as needed.
  • Establishes rapport with staff, while maintaining appropriate boundaries.
• Communication
  • Communicates and works with a multi-faceted team of professionals.
• Supervision
  • Receives supervision and communicates with the supervisor on an ongoing basis throughout the week by phone, email, written message, and when possible, in person regarding program matters.
• Leadership
  • Establishes rapport with staff, while maintaining appropriate boundaries.
• Risk
  • Maintains confidentiality and works in a professional manner with colleagues.

Qualifications

• Credentials/Licensure
  • Valid driver’s license and car insurance.
• Clearances
  • State Police
  • FBI
  • Child Abuse Clearances

Working Conditions

• Physical Demands
  • This position requires operating a keypad device 50% of the day and electronic/office equipment 50% of the day. Travel is required approximately 5 times per month about 25% of the day. The use of fingers, thumbs, hands, wrists, elbows, legs and feet is routine. The lower and upper torso is used 25% of the day. Employee must meet minimum requirements for hearing, speech, and vision. Walking is required 25% of the day. Standing 25% of the day. Sitting 75% of the day. Reaching above the shoulder, bending and twisting are performed 25% of the day. Function often requires lifting up to 10 pounds four times per day and up to 25 pounds once per day. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Mental Demands
  • Continually handles many tasks and distractions.
  • Frequently performs multiple tasks and manages distractions.
  • Occasionally handles a diversity of problems and the need to concentrate.
  • Seldom requires quick decisions.
• Environmental Factors
  • Office
• Working Hours
  • Monday through Friday, up to 40 hours per week. Part-time/Full-time