Records Management Specialist (Mid-Level)

Otoe Missuria Group; Washington (District of Columbia); Vor Ort; USD 70.000 - 100.000; Vollzeit

Zusammenfassung

OMG Federal in Washington, DC is seeking a Records Management Specialist (Mid-Level) to manage records lifecycle, support FOIA requests, and ensure compliance with federal records management and data governance requirements.

The role collaborates with legal, compliance, and IT teams, uses SharePoint, Salesforce, and Microsoft 365, and develops procedures, dashboards, and training to improve information governance. This is a full-time on-site position with occasional travel as needed.

Qualifikationen

• Bachelor's degree preferred; HS diploma or equivalent required.
• 3+ years in records management, FOIA processing, or data governance.
• Experience with federal records management programs and compliance workflows.
• Hands-on experience with SharePoint, Microsoft 365, and Salesforce.
• Familiarity with FOIA processes and federal retention policies.
• Strong organizational, analytical, and documentation skills.

Aufgaben

• Manage full lifecycle of records per federal guidelines.
• Process FOIA requests, including document retrieval and response tracking.
• Maintain records in SharePoint and ECM platforms.
• Support data governance, accuracy, accessibility, and compliance.
• Generate reports and dashboards on FOIA status and compliance.
• Collaborate with legal, compliance, and IT teams on policies and workflows.
• Develop and maintain records management procedures and workflows.
• Assist system improvements and CRM integrations (e.g., Salesforce).
• Ensure adherence to retention schedules and provide user training.

Kenntnisse

SharePoint

Microsoft 365

Salesforce

Reporting tools

Ausbildung

Bachelor's degree preferred

High school diploma or equivalent required

Tools

PowerShell

SharePoint

Microsoft 365

Salesforce

Jobbeschreibung

About Us

Otoe Missouria Group (OMG) is a tribally owned business dedicated to delivering high-quality solutions across a range of industries. Our company supports federal, commercial, and tribal clients with expert program management, project oversight, and numerous other services.

Position Summary

OMG Federal is proactively identifying talented professionals who embody our entrepreneurial spirit and commitment to service. This position is not currently funded but is expected as part of upcoming program requirements. Candidates will be notified as funding and hiring timelines are confirmed. We encourage any applicants who are interested in applying.

We are currently seeking a Records Management Specialist (Mid-Level) to support a federal client in Washington, DC. This role focuses on managing records lifecycle processes, supporting Freedom of Information Act (FOIA) requests, and ensuring compliance with federal records management and data governance requirements. The ideal candidate combines strong knowledge of federal records policies with hands-on experience using modern collaboration and CRM platforms.

Key Responsibilities

• Manage the full lifecycle of records, including creation, maintenance, retention, and disposition in accordance with federal guidelines
• Process and support FOIA requests, including document retrieval, review coordination, and response tracking
• Maintain and organize records within platforms such as SharePoint and other enterprise content management systems
• Support data governance initiatives, ensuring accuracy, accessibility, and compliance of records and information
• Generate reports and dashboards to track FOIA requests, records status, and compliance metrics
• Collaborate with legal, compliance, and programming teams to ensure adherence to federal records management policies
• Assist in developing and maintaining records management procedures and workflows
• Support system improvements and integrations across records management and CRM platforms (e.g., Salesforce)
• Ensure compliance with federal regulations and agency-specific records retention schedules
• Provide user support and training on records management systems and processes

Minimum Qualifications

• A bachelor's degree in a closely related field is preferred; A high school diploma or equivalent is required.
• Three plus (3+) years of experience in records management, FOIA processing, or data governance; preferably within a federal agency
• Experience supporting federal records management programs and compliance workflows
• Hands-on experience with:
  • SharePoint and Microsoft 365 environments
  • Salesforce or similar CRM platforms
  • Reporting and data tracking tools
• Familiarity with FOIA processes, requirements, and timelines
• Understanding of federal records retention policies and compliance standards
• Strong organizational, analytical, and documentation skills
• Ability to manage multiple priorities in a deadline-driven environment

Preferred Qualifications

• Experience with scripting or automation (e.g., PowerShell)
• Advanced CRM experience, including workflow configuration or reporting
• Familiarity with electronic records management systems (ERMS)
• Experience supporting audits, compliance reviews, or legal discovery processes

Work Environment & Schedule

• Full-time, on-site role based in Washington DC.
• Travel may be required based on project and stakeholder needs.

Why OMG Federal

OMG Federal partners with government agencies to deliver mission-focused solutions across cybersecurity, IT modernization, and operational support. Our team operates at the intersection of innovation and national security, providing professionals the opportunity to work on impactful programs in a collaborative and growth-oriented environment.

Equal Employment Opportunity (EEO) Statement

Otoe-Missouria Group, LLC (OMG) is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected under federal, state, or local law.

We are committed to fostering an inclusive and diverse workplace.