Records Management Specialist III

ZipRecruiter; Dallas (TX); On-site; USD 50,000 - 85,000; Full time

Job summary

An established industry player is seeking a Records Management Specialist III to ensure compliance and organization of federal records. This role involves maintaining records according to EPA and NARA guidelines while utilizing automated systems for tracking and inventory. The ideal candidate will have a strong background in records management, excellent organizational skills, and a commitment to customer service. Join a dynamic team in a collaborative environment where your expertise will contribute to the effective management of vital documents. This is a fantastic opportunity to advance your career in a supportive and innovative setting.

Qualifications

• 3+ years of experience in records management supporting federal or legal programs.
• Ability to maintain and organize federal records in compliance with regulations.

Responsibilities

• Maintain and organize federal records in compliance with EPA and NARA guidance.
• Support high-volume document processing and digitization prep efforts.

Skills

Records Management

Organizational Skills

Document Security Protocols

Customer Service

Education

Bachelor’s degree in Records Management

Library Science

Information Systems

Tools

RTS (Records Tracking System)

ARMS

FDMS

Job description

Job Description

Job Title: Records Management Specialist III

Employment Type: Full-Time with Benefits

Work Authorization: US

Security Clearance: Security clearance is required for this role; candidates must meet eligibility criteria

Work Mode: On-Site with 5 days of presence in Office

Place of Performance: Dallas, TX 75270

Experience Required:

• Minimum 3 years of experience in records management supporting federal, legal, or technical programs.
• Demonstrated ability to maintain and organize federal records in compliance with EPA, NARA, and OMB M-19-21 guidance.
• Hands-on experience with records inventory, barcoding, data entry, metadata management, and classification.
• Experience using automated records systems such as RTS (Records Tracking System), ARMS, and FDMS.
• Support experience for high-volume document processing, archiving, or digitization prep efforts.

Skills:

• Proficiency in federal file management and retention schedules.
• Strong organizational and task tracking skills.
• Familiarity with document security protocols, including PII, CUI, and Privacy Act data.
• Customer service experience supporting file retrieval and user requests.

Educational Qualifications:

Bachelor’s degree in Records Management, Library Science, Information Systems, or a related field is preferred. Equivalent professional experience may be substituted for formal education.

Relevant Certification (Required):

Hands-on experience with at least one federal records management or document tracking system.

Recommended Certifications:

• ARMA Records Management Certificate
• Microsoft Certified: Power Platform App Maker (PL-100)
• Microsoft Certified Solutions Associate (MCSA)

Travel:

This position may require occasional travel, flexible hours, and a collaborative team environment.