Records Management Specialist

ASRC Federal; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health care

Dental insurance

Vision insurance

Life insurance

401(k)

Education assistance

Paid time off

Holidays

Job summary

ASRC Federal, through Agile Decision Sciences, seeks a Records Management Specialist in Seattle, WA, for a nationwide EPA contract to provide library and records management services. You will manage data, maintain records, and support FOIA processing under PM guidance.

The role requires a Bachelor’s degree with 2+ years of records management experience, including electronic and paper formats, together with skills in Microsoft Office and SharePoint. Training and compliance duties are included.

Qualifications

• Bachelor's degree and 2+ years of experience with records or documentation.
• Experience in records management, including electronic and paper formats.
• Knowledge of retention schedules, archiving, and disposition.
• Experience with Microsoft Office, including SharePoint.
• Ability to organize, index, retrieve, and maintain records accurately.
• Ability to prepare statistical, narrative, and activity reports.

Responsibilities

• Manage payroll, assign work to staff, monitor funding, and act as the primary contact for the client.
• Use records management systems for searching, retrieving, and entering data.
• Apply records retention schedules, manage archiving and disposition, and prepare file plans.
• Review and update procedures, conventions, and controls including naming/versioning.
• Classify and maintain records in electronic and paper formats.
• Complete FOIA processing tasks under guidance of PM and client.
• Educate staff on records management best practices and compliance.
• Train EPA staff on records management and records center operations.

Skills

Records management

FOIA processing

Data entry

SharePoint

Microsoft Office

Indexing

Retrieval

Archiving

Customer service

Documentation

Education

Bachelor's degree

Tools

Versatile Enterprise Records Management

SharePoint

Microsoft Office

Job description

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™

Agile Decision Sciences, a subsidiary of ASRC Federal, is seeking a Records Management Specialist to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with library and records management services.

Location

Seattle, WA

Responsibilities

• Manage payroll, assign work to staff, monitor funding, and act as the primary point of contact for the client.
• Utilize records management systems for searching, retrieving, and entering data.
• Apply records retention schedules to files, manage archiving and disposition, and prepare and review file plans.
• Review, identify, and update existing records management procedures, policies, conventions, and controls, including naming conventions, version management, and file plans.
• Compile, classify, organize, and maintain records in electronic and paper formats.
• Complete routine Freedom of Information Act (FOIA) processing assignments under the guidance of the Project Manager (PM) and client.
• Respond to customer inquiries, participate in records organization projects, provide records management training, and assist with records imaging.
• Assist colleagues with preparing and archiving eligible records for offsite storage.
• Educate staff on records management best practices, policies, strategies, and procedures to meet ongoing records management and litigation hold requirements.
• Perform technical records management duties, including records information services, development of procedures, collection and inventory management, organization, classification, and indexing.
• Train EPA staff on records management, records center operations, and other information management procedures.
• Support database development and utilization using Agency-approved off-the-shelf software.
• Provide administrative support for current and backlog requests, including receipt, entry, distribution, correspondence, report generation, cataloging of electronic and paper records, document retrieval, review, and redaction.
• Maintain daily activity statistics and prepare monthly statistical and narrative reports on activities and progress, as well as other reports as needed.
• Perform other duties associated with central records center operations as required.

Qualifications

• Bachelor's degree and 2+ years of experience with records or documentation.
• Experience in records management, including organizing and managing records in electronic and paper formats.
• Knowledge of records management procedures, policies, naming conventions, version management, file plans, retention schedules, archiving, and disposition.
• Experience with Microsoft Office, including SharePoint.
• Ability to organize, classify, index, retrieve, and maintain records accurately.
• Ability to respond to customer inquiries and support records management activities.
• Ability to prepare statistical, narrative, and activity reports.
• Ability to perform administrative tasks, including document processing, cataloging, retrieval, review, and redaction.

Preferred Qualifications

• Master of Library and Information Science (MLIS) or Master of Library Science (MLS) strongly preferred.
• National Archives and Records Administration (NARA) certification desirable.
• Experience with Versatile Enterprise records management software and content management systems.
• Knowledge of or experience working with federal records or the Environmental Protection Agency (EPA).

Additional Qualifications

• U.S. Citizenship or U.S. Permanent Resident status required to pass a government-sponsored background investigation.

Physical Requirements

• Full range of arm motion, including lifting above the head.
• Ability to bend, stoop, and kneel.
• Ability to routinely lift and carry up to 40 pounds.
• Ability to push or pull up to 200 pounds on carts.
• Ability to push or pull up to 1,200 pounds using a pallet jack.
• Ability to use stepladders to reach materials on upper shelves.
• Ability to sit at a computer workstation for extended periods.

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, sex, color, age, national origin, religion, disability, protected veteran status, or any other factor prohibited by applicable law.