Records Management Specialist

Bernalillo; Albuquerque (NM); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading county organization is seeking a Records Management Specialist in Albuquerque. This role involves administrative support for the department, managing legal documents, and supervising clerical staff. Candidates should have an Associate's Degree and experience in clerical administration. Strong organizational and communication skills are essential.

Benefits

Generous leave accruals

Career development opportunities

Remote & flex-work options

Education assistance program

Lucrative retirement plan

Qualifications

• Minimum 2 years of experience in business/office/clerical administration.
• Experience maintaining, recording, and filing legal documents.
• Ability to supervise and assign work to clerical staff.

Responsibilities

• Direct handling and processing of warrants and report data.
• Perform audits of court documents for accuracy.
• Coordinate purchase requisitions and maintain records.

Skills

Organizational skills

Attention to detail

Communication

Education

Associate's Degree

Job description

Records Management Specialist page is loaded

Records Management Specialist

Apply locations Albuquerque, NM time type Full time posted on Posted 2 Days Ago time left to apply End Date: June 10, 2025 (4 days left to apply) job requisition id JR102294

Job Posting Title:

Records Management Specialist

Department:

Bernalillo County Sheriff's Office

Location:

415 SILVER AVE SW

Pay:

Probationary Hourly Rate of $19.77
Union Hourly Rate of $20.16

Close Date:

June 10, 2025

Employees at Bernalillo County enjoy the ability to team up with each other to build a high quality of life for our county residents, communities, and businesses. In addition to being an organization with a strong focus on work-life balance, building a culture of flexibility, learning, and belonging the County offers many benefits. Employees of Bernalillo County enjoy many thoughtful rewards such as, but not limited to generous leave accruals; career development opportunities; remote & flex-work options as appropriate; longevity pay; education assistance program; health benefits; lucrative retirement; and so much more.

Under general supervision, perform administrative duties in support of a department. Assist department in directing, assigning and developing procedures that pertain to the operations of the department or County as a whole. Assign work and supervise clerical staff as necessary.DUTIES AND RESPONSIBILITIES1. Direct the assigned personnel in proper handling, processing, and maintaining of warrants and report data received by Warrants Data Entry Section.2. Perform audits of court documents and computer entries in order to ensure accuracy.3. Process, code and enter warrants data and report data into the computer system.4. Verify and retrieve original warrants for conformation and service.5. Responsible for establishing and maintaining official documents and internal records in appropriate files.6. Perform department administrative duties such as coordinating purchase requisitions, securing quotes from vendors; maintenance of records pertaining to daily transactions and business details such as employee time records and budget expenditures.7. Responsible for establishing and maintaining official documents and records in appropriate files, both manual and computer.8. Ensure appropriate records, files and other official documents are maintained and disseminated in accordance with County, State and Federal laws, records retention policies and procedures.9. Conduct research through available resources to obtain information to enhance report and warrant entry information. Conduct research and prepare drafts of special reports as assigned.10. Work with all court offices and court personnel to ensure timely and effective processing of all court cases.11. Review and prepare evidentiary materials for various courts: maintain calendar of court dockets and copy all documentation; gather and disseminate information to proper officials in each case.12. Act as a liaison between the department, courts and other agencies in support of the courts.13. Ensure every case is scheduled and/or rescheduled with notification given to all parties.14. May supervise clerical support staff.*The above information on this job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required of all employees assigned to this job.MINIMUM QUALIFICATIONSAssociate's Degree and (2) two years experience in business/office/clerical administration OR any combination of education from an accredited college or university in a related field or related experience in this occupation totaling four (4) years may substitute for the required education and experience. Related education and experience may be interchangeable on a year for year basis.Must have experience in maintaining, recording, and filing of legal documents.Must have the ability to interact with other departments within the county and other jurisdictions.Skilled in standard office procedures and operations, e.g., scheduling appointments, processing mail, drafting correspondence, proof reading, and word processing.Ability to analyze documents and issues, and summarize them with accuracy both orally and in writing.Ability to organize, coordinate and prioritize workload for self and others and the ability to supervise and assign work to other staff personnel.Knowledge and skills related to the use and operation of equipment and procedures in Warrants Data Entry Section.Ability to interact effectively and professionally with the pubic, supervisors and co-workers.Ability to operate standard office machines including typewriter, computer and multi-line telephone systems.ADDITIONAL REQUIREMENTSThe offer of this Bernalillo County position requires compliance with the following:1. Employee must successfully complete the post-offer employment medical examination and background investigation.2. Employee must comply with the safety guidelines of the County.3. Employee must complete required FEMA training(s) as assigned to position.4. Employee must complete required Supervisor classes if applicable.WORKING CONDITIONS1. All essential duties are performed indoors.2. Duties are performed in a temperature-controlled environment.3. Duties are performed on an even surface, which may be carpeted or tile.4. Working surface is typically dry.EQUIPMENT, TOOLS AND MATERIALS1. Equipment typically used in the performance of office duties include telephone, computer terminal, computer printer, computer keyboard, photocopy machine, fax machine and calculator.FUNCTIONAL ANALYSIS**NOTE: You are not required to disclose information about physical or mental limitations that you believe will not interfere with your capability to do the job. On the other hand, if you want the employer to consider special arrangements to accommodate a physical or mental impairment, you may identify that impairment in the space provided and suggest the kind of accommodation that you believe would be appropriate.MENTAL FUNCTIONS1. Must be able to type correspondence and reports with proper format, punctuation, spelling and grammar.2. Must be able to use reason and judgment in performing duties and responsibilities.3. Must be able to organize and prioritize numerous tasks.PHYSICAL FUNCTIONS1. Work is primarily sedentary, with opportunities to stand/walk as needed typically being available throughout the workday.2. Must be able to bend at the waist and twist/rotate occasionally.3. Must be able to work with arms bent or extended away from body or overhead and be able to push/pull with arms as needed.4. Must be able to crouch and kneel occasionally.5. Must be able to use hands and fingers in order to grasp/manipulate various equipment and materials needed to perform duties and responsibilities.6. Must be able to coordinate use of hands and eyes in operation of equipment such as telephone and computer.

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