Records Management Officer - 20085743

State of Ohio; Columbus (OH); On-site; USD 31,000 - 37,000; Full time

Job summary

Ohio Department of Natural Resources (ODNR) in Columbus, Ohio, seeks a Records Management Officer for the Division of Oil & Gas Resources Management housed at Fountain Square Central Office, 2045 Morse Road, Columbus 43229. The role focuses on data collection, digitizing documents, and maintaining records with proper retention schedules.

The position entails daily administration, clerical duties, and collaboration across divisions to ensure accurate, accessible records.

Qualifications

• Formal education in English & arithmetic with reading, writing, fractions, decimals and percentages.
• At least 1 course or 3 months of experience in records management and in public relations or business communications.
• Or equivalent of Minimum Class Qualifications for Employment.

Responsibilities

• Independently and collaboratively manages system of data collection & records maintenance for the Division of Oil and Gas.
• Uses computer acumen to prepare, organize, inventory, digitize and index documents.
• Responds to inquiries and requests for information/records.
• Ensures all documents are complete and have retention schedules based on value.
• Communicates with various departments to obtain and distribute information for records maintenance.
• Maintains and updates Division records by scanning and importing documents.
• Researches documents to index records and enter data into management systems.
• Gains knowledge to advise on records management procedures & retention schedules.
• Performs related administrative & clerical duties.
• Transports documents to/from Division central office and statewide locations.

Skills

Records Management

Clerical & Data Entry

Analyzation

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization

Natural Resources

Work Location

2045 Morse Road, ODNR Main

Columbus, Ohio, 43229

United States

Compensation

$22.59/hr

Schedule

Permanent - Full Time

Work Hours

8am-5pm M-F Subject to Change

Classified Indicator

Classified

Union

OCSEA

Primary Job Skill

Records Management

Who We Are

Did you know Ohio operates 76 state parks, manages over 750,000 acres of diverse wildlife land and more than 2 million acres of water? That’s just the tip of the iceberg of what we do at the Ohio Department of Natural Resources (ODNR) as we seek to ensure a balance between wise use and protection of our natural resources for the benefit of all! Across our 12 divisions and support services, we employ office staff, law enforcement officers, geologists, biologists, engineers, attorneys, communicators, managers, and so much more. Whatever your passion, we likely have a position to fit it and pathways for advancement! Working at ODNR is a special experience. Our employees are afforded opportunities to participate in public events at parks, nature preserves, wildlife areas, and annually at the Natural Resources Park at the Ohio State Fair! Our central office campus at Fountain Square is like an oasis on Morse Road with private, secured, free onsite parking, wildlife, a walking path, and natural areas including a small prairie and wetland. We routinely have Lunch and Learn events at our Assembly Center which are streamed on Teams Live as are monthly updates with our Director.

What You’ll Do

We are seeking energetic, passionate people who enjoy the outdoors and want to play a key role for the position of Records Management Officer within the Division of Oil & Gas Resources Management, headquartered at Fountain Square Central Office in Franklin County. The address is 2045 Morse Road, Columbus, Ohio 43229. To learn more about the Division of Oil & Gas Resources Management please visit Division of Oil & Gas | Ohio Department of Natural Resources.

• Independently and collaboratively manages system of data collection & records maintenance for the Division of Oil and Gas
• Uses computer acumen, skills, systems, and programs to prepare, organize, inventory, digitize and index documents
• Responds to inquiries and requests for information/records
• Ensures all documents required are complete and accurate and receive a retention schedule period based upon their administrative, legal & fiscal value
• Communicates with various departments within the Division for the purpose of obtaining & distributing information and carrying out records maintenance responsibilities
• Maintains and updates Division records by scanning and importing documents through division specific computer systems (e.g., Relationally Integrated Computer System [RICS] and OnBase)
• Researches documents to index records to appropriate document groups and types and identify and accurately enter data into keyword fields in document management systems
• Gains knowledge and experience in records management to provide guidance regarding records management procedures & records retention schedules
• Performs related administrative & clerical duties
• Transports documents to/from Division central office and statewide field locations

Starting hourly pay of $22.59/hr with multiple pay increases over your first 5.5 years of service, with an end salary of $26.64/hr. There may also be cost of living adjustments (COLA) applied. Longevity pay supplements begin after five (5) years of state service. For more details, refer to the OCSEA pay range schedule & longevity rates OCSEA Employees | Department of Administrative Services.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages AND 1 course or 3 mos. exp. in records management AND 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Records Management, Clerical & Data Entry, Analyzation

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.