Records Management Analyst

T. White Parker; Washington (District of Columbia); On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

Unlimited PTO

Job summary

T. White Parker seeks a Records Management Analyst to support a federal civilian organization across the full records life cycle: inventories, scheduling, training, policy development, and disposals/transfers.

This role will lead daily operations of the client’s records management office and drive improvements. You will ensure compliance with the Federal Records Act and related laws, manage retention schedules, and coordinate with cross-functional teams to maintain a robust archives program in

Qualifications

• Bachelor's degree in business, library science, public administration, or related field.
• Minimum of 5 years of related experience in federal records management.
• Experience with Google Suite for collaborative documentation and file management.
• Knowledge of the Federal Records Act, Privacy Act, PRA, FOIA, and NARA regulations.
• Experience developing and revising records retention schedules; ERA system experience.
• Hands-on with ARCIS for records transfers and requests.
• Proficiency with SharePoint or similar collaboration platforms.
• Experience leading or supervising analysts and liaison staff.
• Strong writing, policy development, SOPs, and reports for senior stakeholders.
• Ability to obtain a Public Trust clearance and work onsite in SE Washington, DC.

Responsibilities

• Provide analysis and recommendations for managing all aspects of the records life cycle.
• Lead records management analyst in daily support across inventories, scheduling, training, and disposals.
• Evaluate compliance with federal laws and agency guidance.
• Draft and update retention schedules and approval workflows in ERA/archives systems.
• Build and maintain a central file plan and master inventory of permanent records.
• Direct teams in inventory management, file separation, and preservation weekly.
• Coordinate disposal and transfer of records to archives or storage facilities monthly.
• Develop policies, SOPs, and training materials; drive annual records clean-up events.
• Run liaison officer network, track targets, and administer program assessments.
• Advise on electronic recordkeeping systems and metadata practices for readiness.

Skills

Analytical skills

Technical writing

Communication

Leadership

Cross-functional collaboration

Education

Bachelor's degree in business or related field

Tools

Google Suite

SharePoint

ERA (NARA Electronic Records Archive)

ARCIS

Microsoft Office Suite

Job description

ABOUT THE ORGANIZATION

Preventing Failures. Delivering Outcomes.T. White Parker is a results-focused information technology (IT) and management solutions firm that has helped U.S. federal agencies do business better for over 20 years. From providing critical data and information to assisting senior leaders to make critical decisions to providing operational support to enable a mission, our professionals are natural problem solvers, critical thinkers, masters at execution, and have a passion for superior quality and outstanding work products. We hire for careers, not just for contracts. We offer competitive benefits ... including unlimited PTO!

POSITION DESCRIPTION

T. White Parker seeks a Records Management Analyst to provide records management support in a federal civilian organization. This role will be the lead Records Management Analyst providing daily support to the client's records management office across the full records life cycle: inventories, scheduling, training, policy development, and disposals/transfers. The Records Management Analyst understands the federal records management environment including day-to-day operations, compliance requirements, and is able to provide and implement efficiency and effectiveness improvements.

PRIMARY DUTIES AND RESPONSIBILITIES

• Provide analysis and resulting recommendations for managing all aspects of the records life cycle at the agency.
• Serve as lead records management analyst, providing daily support to the client's records management office across the full records life cycle: inventories, scheduling, training, policy development, and disposals/transfers.
• Evaluate current recordkeeping practices and advise leadership on maintaining compliance with applicable federal recordkeeping laws and agency-specific guidance.
• Draft, revise, and shepherd approval of records retention schedules through the client organization's electronic records archive system, averaging roughly 5-8 updates annually.
• Build and maintain a centralized file plan (hosted on a collaboration platform such as SharePoint) along with a master inventory of permanent records, keeping both current as retention rules evolve.
• Direct teams of records analysts and liaison staff in carrying out inventory management, file separation, and preservation work, typically on a weekly cadence.
• Oversee the disposal and transfer of records, distinguishing records from non-records, assembling inventory documentation, and coordinating shipments to the appropriate archival or storage facility several times each month.
• Author and update recordkeeping policies, standard operating procedures, and training materials, and spearhead an annual records clean-up and awareness event across program offices.
• Run a liaison officer network by organizing recurring meetings, tracking annual transfer and destruction targets by office, and administering a yearly program assessment survey.
• Advise on electronic recordkeeping systems, running periodic compliance reviews, risk assessments, and metadata practices to support digital records readiness.
• Apply working knowledge of federal records, privacy, and information-access laws when preparing documentation for records transfers and disposals.

MINIMUM POSITION REQUIREMENTS

• Bachelor's degree in business, library science, public administration, or a related field
• Minimum of 5 years of related experience in federal records management.
• Experience with Google Suite (Docs, Sheets, Drive) for collaborative documentation and file management.
• Demonstrated knowledge of the Federal Records Act, Privacy Act, Paperwork Reduction Act, FOIA, and NARA regulations and guidelines.
• Experience developing and revising records retention schedules and working with NARA's Electronic Records Archives (ERA) system.
• Hands-on experience with the Archives and Records Centers Information System (ARCIS) for records transfers and requests.
• Proficiency with SharePoint or comparable collaboration platforms for maintaining file plans, inventories, and program documentation.
• Experience leading or supervising analysts or liaison staff in records inventory, file segregation, and preservation activities.
• Strong writing and analytical skills, with demonstrated ability to develop policy documents, SOPs, and training materials.
• Experience facilitating meetings and producing formal meeting minutes, assessments, and reports for senior stakeholders.
• Effective communication and collaboration skills, particularly in working with cross-functional teams.
• Exceptional writing skills with the ability to communicate records management concepts clearly and concisely.
• Proficiency in Microsoft Office Suite.
• Ability to obtain a Public Trust Security Clearance
• Ability to work in the U.S. without sponsorship
• Must be available to work onsite in SE Washington, D.C.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, or any other characteristic protected by law.