Records & Filing Specialist: Precision & Access

Amherst; Town of Amherst (NY); Hybride; USD 31 000 - 45 000; Plein temps

Résumé du poste

The Town of Amherst is seeking a clerical employee to receive, sort, index and file a wide variety of materials including correspondence, payrolls, warrants, medical reports and case histories. The role involves coding, indexing and cross-indexing to prepare materials for filing.

Responsibilities include handling mail, preparing folders, obtaining materials for borrowers and performing searches to ensure completeness.

Qualifications

• A) Graduation from a standard high school course and one year of clerical experience, six months of which must have been in the operation or assisting with the operation of a comprehensive filing system; OR
• B) A satisfactory equivalent combination of training and experience

Responsabilités

• Receives, sorts, indexes and files a wide variety of materials such as correspondence, forms, permits, registrations, payrolls, warrants, medical reports, arraignments, index cards and case histories
• Keeps records of material and prepares it for filing by coding, indexing and cross-indexing as necessary
• Prepares file folders, guides, and labels
• Obtains requested material and charges it to the borrower
• Makes necessary searches to insure completeness
• Files returned material and cancels charge-outs
• Assembles material from files on specific subjects or cases
• Picks up incoming mail at Post Office or other locations
• Types tabulations and lists from work sheets and written reports
• Marks outgoing and incoming mail for routing to interested employees
• Assists in logging incoming mail as to source, address and general subject
• Operates photo copy machines

Connaissances

Clerical experience

High school diploma

Formation

High school diploma

Description du poste

The Town of Amherst is seeking a clerical employee to receive, sort, index and file a wide variety of materials including correspondence, payrolls, warrants, medical reports and case histories. The role involves coding, indexing and cross-indexing to prepare materials for filing.

Responsibilities include handling mail, preparing folders, obtaining materials for borrowers and performing searches to ensure completeness.