File Clerk (Full Time)

Amherst; Town of Amherst (NY); Hybrid; USD 31,000 - 45,000; Full time

Job summary

The Town of Amherst is seeking a clerical employee to receive, sort, index and file a wide variety of materials including correspondence, payrolls, warrants, medical reports and case histories. The role involves coding, indexing and cross-indexing to prepare materials for filing.

Responsibilities include handling mail, preparing folders, obtaining materials for borrowers and performing searches to ensure completeness.

Qualifications

• A) Graduation from a standard high school course and one year of clerical experience, six months of which must have been in the operation or assisting with the operation of a comprehensive filing system; OR
• B) A satisfactory equivalent combination of training and experience

Responsibilities

• Receives, sorts, indexes and files a wide variety of materials such as correspondence, forms, permits, registrations, payrolls, warrants, medical reports, arraignments, index cards and case histories
• Keeps records of material and prepares it for filing by coding, indexing and cross-indexing as necessary
• Prepares file folders, guides, and labels
• Obtains requested material and charges it to the borrower
• Makes necessary searches to insure completeness
• Files returned material and cancels charge-outs
• Assembles material from files on specific subjects or cases
• Picks up incoming mail at Post Office or other locations
• Types tabulations and lists from work sheets and written reports
• Marks outgoing and incoming mail for routing to interested employees
• Assists in logging incoming mail as to source, address and general subject
• Operates photo copy machines

Skills

Clerical experience

High school diploma

Education

High school diploma

Job description

• Receives, sorts, indexes and files a wide variety of materials such as correspondence, forms, permits, registrations, payrolls, warrants, medical reports, arraignments, index cards and case histories
• Keeps records of material and prepares it for filing by coding, indexing and cross-indexing as necessary
• Prepares file folders, guides, and labels
• Obtains requested material and charges it to the borrower
• Makes necessary searches to insure completeness
• Files returned material and cancels charge-outs
• Assembles material from files on specific subjects or cases
• Picks up incoming mail at Post Office or other locations
• Types tabulations and lists from work sheets and written reports
• Marks outgoing and incoming mail for routing to interested employees
• Assists in logging incoming mail as to source, address and general subject
• Operates photo copy machines

Qualifications

A) Graduation from a standard high school course and one year of clerical experience, six months of which must have been in the operation or assisting with the operation of a comprehensive filing system; OR

B) A satisfactory equivalent combination of training and experience

Rate of Pay

$31,052 to $44,660, Grade 1.

Contact Information

Melissa Abel
Director, Amherst Center for Senior Services
370 John James Audubon Pkwy
Amherst NY 14228
716-636-3050
[e-mail]

Human Resources
5583 Main St
Williamsville, NY 14221
[phone]
9:00 AM - 5:00 PM (Mon-Fri)

General Employment Information:

Human Resources

5583 Main St
Williamsville, NY 14221
[phone]
9:00 AM - 5:00 PM (Mon-Fri)

The Town of Amherst was established in 1818 and celebrated its 200th Anniversary in 2018. The town has a geographical area of 53.6 square miles and a population of greater than 122,000.

The Town of AmherstADA Coordinators are Robert McCarthy (Director of Human Resources) and MarkBerke (Commissioner of Buildings).

The Town of Amherst takes great pride in providing useful, timely and accurate information through its official website. We encourage public participation in our website and ask that you provide your feedback to help us make our site even better. Contact the website administrator at [e-mail] .

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