Medical Records

Generations Health Association Inc; Morrison (TN); On-site; USD 32,000 - 52,000; Full time

Job summary

Generations Health Association Inc is seeking a Medical Records professional to manage and organize all medical records for members, ensuring accuracy and compliance with MCC, state, and federal guidelines. The role includes regular audits, data reporting, and coordination with hospitals and providers.

The ideal candidate will have a high school diploma or GED, with preferred college training in medical records, and experience in maintaining records for multiple members in a healthcare setting.

Qualifications

• Must have basic data entry and record-keeping skills.
• Excellent organization and ability to maintain accurate records.

Responsibilities

• Compile and maintain medical records for members.
• Perform daily medical record chart audits.
• Coordinate with hospitals for histories and discharge summaries.
• Prepare and sign orders and labs as indicated.
• Maintain privacy of member information per state and federal laws.
• Assist receptionist with admissions and chart pulling as needed.

Education

High school diploma or GED

College Degree or Medical Records training preferred

Job description

QUALIFICATIONS:Education: High school diploma or GED required. College Degree or Medical Records training preferred.Experience: Two years of experience preferred.PRIMARY JOB DUTIES AND RESPONSIBILITIES:The person holding this position is delegated the responsibility for completing the following duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.MEDICAL RECORDS DUTIES AND RESPONSIBILITIES:Will act as records and data specialist performing all job duties therein entailed. Will organize and prioritize workload. Assure accuracy of reports and records. Maintain records for all employees and members of GMHC. May be required to travel, locally, from time to time.Functions:1. Effectively communicate and handle the public, members, member’s families, and co-workers.2. Compile and maintain all medical records for all members according to MCC, State and Federal guidelines.3. Gather monthly statistical data and other information as directed by Executive Director and supervisor within one week of need/request.4. Provide requested member’s information by attorneys, disability, and other providers timely.5. Coordinate and communicate with hospitals in acquiring histories, discharge summaries, and other necessary paperwork within thirty days.6. Building of SR and outpatient charts and filing records for MHC. Also thins charts accordingly. Assisting with signing admission paperwork.7. Prepares binders for APN.8. Does AmeriChoice reports.9. Performs daily medical record chart audits.10. Assist Receptionist/Secretary with admission of new members and paperwork, as well as pulling charts for next day services. Also filling in for receptionist from time to time which requires becoming familiar with scheduling.11. Coordinate and communicate with hospitals in acquiring histories, discharge summaries, and other necessary paperwork within thirty days.12. Mailing PCP letters to PCP to notify that clients are receiving their services from GMHC.13. Preparing and making sure doctor signs all orders and labs as indicated.14. Will comply with all state and federal laws in regards to maintaining the privacy of members.15. Perform other duties or tasks assigned by the supervisor.16. Ensure all records are audit ready, continually, as well as following up on audit results.PHYSICAL REQUIREMENTS:Stands and walks most of the working day.WORKING CONDITIONS: Must have a genuine interest in working with mentally ill persons. Must possess a willingness to conform to unusual situations. Must take initiative in maintaining facility in state of good repair. Works under minimum supervision performing daily duties.DISCLAIMER:The above job description has been written to indicate the general nature and level of work performed by employees within this classification. It is not written to be inclusive of all duties, responsibilities and qualifications required of employees assigned to this job.ACCEPTANCE STATEMENT:I have carefully read, understand, and accept the job description, including the qualifications and requirements of the position of MEDICAL RECORDS, and I certify that I can and will perform the essential functions of the position.I understand Universal Precautions Risk Classification categories may apply to this position, and I may be exposed to AIDS, HIV, and Hepatitis B viruses.I further understand this facility is of an “at will” nature, which means that I may resign at any time and may be discharged at any time with or without cause.