Records Coordinator

Community Partnership for Children; Daytona Beach (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Community Partnership for Children is seeking a Records Coordinator in Daytona Beach, FL. The role ensures accurate filing of vital agency records and compliance with policies, including HIPAA.

The position is full-time, non-exempt, with a starting salary around $31,200+ DOE. The candidate will handle document uploads, file maintenance, audits, redaction, and information requests while supporting CPC’s records team.

Qualifications

• High School Diploma or GED required.
• Minimum of 1 year experience in records or related field.
• Knowledge of HIPAA regulations preferred.

Responsibilities

• Assists with uploading documents in FSFN electronic filing system and My Jump Vault.
• Maintains daily file maintenance in designated areas with weekly checks.
• Conducts routine internal record audits on processes and documents.
• Provides administrative support at any CPC location.
• Processes verbal records requests.
• Redacts files for all records requests.
• Assists with processing client file information requests.
• Maintains tracking systems for documents uploaded in FSFN and MJV.
• Supports Records Supervisor in compliance tasks.
• Communicates with agency, clients, and partners on record inquiries.

Skills

Confidentiality

Organizational skills

Time management

Team collaboration

Attention to detail

Excel

Microsoft Word

Data entry

Communication

Education

High School Diploma or GED

Tools

FSFN

My Jump Vault

Record keeping software

Job description

Position Summary
To ensure accurate and timely filing of vital agency records according to approved policies and procedures. To ensure efficiency, consistency, and compliance of all approved agency policies and procedures, including contractual and HIPAA regulations.

Records Coordinator
Location: Daytona Beach, FL
Salary Range: $31,200.00+DOE
Exempt/Non-Exempt: Non-Exempt
Employment Type: Full Time
Position Summary
To ensure accurate and timely filing of vital agency records according to approved policies and procedures. To ensure efficiency, consistency, and compliance of all approved agency policies and procedures, including contractual and HIPAA regulations.

• Assists with uploading documents in FSFN electronic filing system and My Jump Vault
• Ensures appropriate daily maintenance of files in designated areas including weekly record room checks for files signed out.
• Conducts routine internal record audits on internal processes and needed documents.
• Provides administrative support as needed in any of our office locations
• Processes verbal records request.
• Responsible for redaction of files for all records requests.
• Upon proper verbal or legal records request, assists with the processing of requests for information from client files.
• Assists with maintaining tracking systems for documents Records Staff is responsible to upload in FSFN and My Jump Vault (MJV) systems.
• Maintains Business Archives management system and participates in records archiving and Business Archives record retrieval.
• Supports the Records Supervisor in compliance tasks.
• Communicates effectively with agency, clients, and system partners regarding record inquiries and/or resolution of discrepancies
• Provide technical assistance to CPC staff regarding records processes, as required
• Other duties as assigned.
  

This list of essential functions is not intended to be exhaustive. Community Partnership for Children reserves the right to revise this job description as needed to comply with the actual job requirements.

EXPERIENCE/PERFORMANCE REQUIREMENTS (Knowledge, Skills And Abilities)

• Ability to maintain confidentiality of sensitive data.
• Effective organizational and prioritization skills
• Ability to self-manage time efficiently
• Ability to collaborate and work effectively with team members
• Analytical attention to details
• Knowledge of Excel and Microsoft Word.
• Experience and knowledge in data entry and web-based information systems
• Experience in Microsoft office – Word and Excel.
• Communication and interpersonal skills
• Minimum of 1 year experience.
• Ability to travel to off-site locations
• One year experience in record keeping, preferred.
  

Required

EDUCATION REQUIREMENTS

• High School Diploma or GED equivalent.
  

LICENSES AND CERTIFICATIONS
Possess a current Background Clearance Screening Letter as required by DCF; and successfully complete the background screening requirements for Community Partnership for Children.
If local travel is required, a Valid Florida driver’s license and documentation of current automobile insurance.

PHYSICAL DEMANDS AND WORK ENVIRONMENT
Employee will work in an office/clerical environment. The employee will work predominantly seated with recurrent need to walk, stand, and bend from the waist. Occasional lifting, stooping, and climbing may be required. Occasional local travel.

GENERAL INFORMATION
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. This job description should not be construed to constitute contractual obligations of any kind or a contract of employment between Community Partnership for Children and any employee. Employment at Community Partnership for Children is “at-will” and either party can terminate the employment relationship at any time, with or without just cause.