Records & Compliance Paralegal – Litigation Support

Hamilton,-Miller-&-Birthisel-LL; Torch of Friendship (FL); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Competitive compensation package

Flexible working environment

Comprehensive Benefits & Wellness

Biometric Wellness Screenings

Commuter Reimbursement Program

401(k) retirement plan

Innovative workspace

Job summary

Hamilton Miller & Birthisel LLP is a premier defense law firm with a nationwide footprint, seeking a Records & Compliance Paralegal Assistant. You will manage third-party records for litigation, coordinate subpoenas, track requests, review for completeness, and ensure documents meet firm and client requirements.

The ideal candidate has at least 2 years in legal records procurement or litigation support, and familiarity with medical, employment, financial, and governmental records.

Qualifications

• Minimum 2 years of experience in legal records procurement or litigation support.
• Experience obtaining medical, employment, financial, insurance, and governmental records preferred.
• Associate's degree or paralegal certificate preferred.

Responsibilities

• Prepare, transmit, and monitor records requests, authorizations, subpoenas, and follow-up correspondence
• Track all record requests from initiation through receipt using internal databases and tracking systems
• Monitor response deadlines and proactively follow up with custodians, vendors, medical providers, employers, governmental entities, and other third parties
• Maintain detailed notes regarding procurement efforts and compliance status
• Review incoming records to verify completeness, readability, and compliance with the request
• Identify missing date ranges, attachments, billing records, imaging studies, or other potentially responsive materials
• Organize, electronically label, and save records according to firm naming conventions and document management procedures
• Perform OCR processing, bookmarking, pagination, and Bates labeling as required
• Merge, separate, and categorize records into appropriate case-specific folders
• Coordinate with record retrieval vendors regarding procurement status, expedited requests, and supplemental productions
• Review and process invoices related to records procurement and custodian fees
• Verify charges comply with applicable statutory requirements and client billing guidelines
• Maintain records procurement cost tracking logs
• Generate status updates and reports regarding outstanding and completed records requests
• Maintain accurate production logs and records inventories
• Assist with preparation of records summaries by ensuring records packages are complete and properly submitted

Skills

Record retrieval

Subpoena compliance

Records management

Customer service

Time management

Team collaboration

Education

Associate's degree

Paralegal certificate

Job description

Hamilton Miller & Birthisel LLP is a premier defense law firm with a nationwide footprint, seeking a Records & Compliance Paralegal Assistant. You will manage third-party records for litigation, coordinate subpoenas, track requests, review for completeness, and ensure documents meet firm and client requirements.

The ideal candidate has at least 2 years in legal records procurement or litigation support, and familiarity with medical, employment, financial, and governmental records.