Records & Compliance Deputy Town Clerk

Town of Erie; Erie (CO); Hybrid; USD 73,000 - 102,000; Full time

Job summary

The Town of Erie is seeking a Deputy Town Clerk to support records management and governance. Under the Town Clerk, you will help maintain permanent and inactive records, refine policies, and ensure accessible governance for staff and the public.

You will handle records requests, Laserfiche integration, and collaboration with IT; expect evening meetings and hybrid work with in-office days and some remote work.

Qualifications

• High school diploma or GED.
• Four years progressively responsible administrative or records work in the public sector.
• Ability to obtain Notary Public within six months of hire.
• CMC certification within four years of hire.
• Working knowledge of office computer systems.

Responsibilities

• Fulfills records requests under applicable laws.
• Administers end-user access and security for records systems.
• Collaborates with IT to integrate records with Laserfiche.
• Classifies documents by security level, function, and metadata.
• Analyzes records for retention per schedules.
• Manages imaging projects and Laserfiche best practices.
• Prepares meeting documents and attends Town Council meetings as required.
• Maintains departmental records and public notices.
• Assists with cemetery administration and coordination with Parks.
• Backs up the Town Clerk as needed.

Skills

Attention to detail

Verbal and written communication

Organizational skills

Education

Bachelor’s Degree in Public Administration or related field

GED or High School Diploma

Laserfiche Administrator experience

Records Management Certification (CRM/CRA)

Notary Public designation or ability to obtain

Tools

Microsoft Office Suite

Laserfiche

Job description

The Town of Erie is seeking a Deputy Town Clerk to support records management and governance. Under the Town Clerk, you will help maintain permanent and inactive records, refine policies, and ensure accessible governance for staff and the public.

You will handle records requests, Laserfiche integration, and collaboration with IT; expect evening meetings and hybrid work with in-office days and some remote work.