Records Clerk

St. Lucie County Sheriff's Office; Town of Florida (NY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision care

Life insurance

Retirement plan

Job summary

The St. Lucie County Sheriff's Office is seeking a clerical support specialist to assist an assigned work unit. You will perform routine office tasks, manage communications, and maintain records under direct supervision with training provided.

Responsibilities include data entry, filing, mail handling, scheduling, and basic reports. A Florida driver’s license is required, and a comprehensive background check will be conducted.

Qualifications

• General office practices and procedures.
• Business English, spelling, grammar, and punctuation.

Responsibilities

• Performs general clerical duties including typing, filing, data entry, and completion of standard forms and documents.
• Operates standard office equipment such as computers, copiers, scanners, printers, and multi-line telephone systems.
• Answers and routes phone calls, takes and delivers messages, and provides information to callers as appropriate.
• Copies, sorts, and files records related to office activities, business transactions, and other documentation.
• Prepares letters, memos, reports, and forms according to written or verbal instructions.
• Sorts and distributes incoming mail; processes and prepares outgoing correspondence.
• Maintains filing systems both manually and electronically.
• Schedules appointments, manages calendars, and coordinates meetings as assigned.
• Performs other related duties as assigned.
• Subject to random drug testing.

Skills

Verbal communication

Written communication

Interpersonal relations

Time management

Attention to detail

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Description

This position is non-essential and is not required to report to duty before, during, and immediately after a civil emergency.

Summary

This position provides clerical support to an assigned work unit within the St. Lucie County Sheriff’s Office (SLCSO). Employees perform a variety of routine clerical duties necessary for the efficient operation of the unit. Positions may be assigned to a large operating division performing a broad range of general office support tasks or to a smaller specialized unit requiring focused clerical functions. Employees receive initial instruction and close supervision during training. Upon gaining the required knowledge, skills, and abilities, work is performed under direct supervision with regular review for accuracy and adherence to established standards and procedures.

Examples of Duties

STANDARDS OF PERFORMANCE AND CORE VALUES

Keeps the mission, vision, and values of the SLCSO at the forefront of decision making and action; builds strategic and collaborative relationships; interacts with others in ways that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives; maintains high levels of work and productivity by generating innovative solutions to work situations.

Essential Responsibilities

• Performs general clerical duties including typing, filing, data entry, and completion of standard forms and documents.
• Operates standard office equipment such as computers, copiers, scanners, printers, and multi-line telephone systems.
• Answers and routes phone calls, takes and delivers messages, and provides information to callers as appropriate.
• Copies, sorts, and files records related to office activities, business transactions, and other documentation.
• Prepares letters, memos, reports, and forms according to written or verbal instructions.
• Sorts and distributes incoming mail; processes and prepares outgoing correspondence.
• Maintains filing systems both manually and electronically.
• Schedules appointments, manages calendars, and coordinates meetings as assigned.
• Performs other related duties as assigned.
• Subject to random drug testing.

Qualifications

Minimum Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Must pass a comprehensive background/character investigation, medical examination, drug screening, and polygraph examination; fingerprinting will be required.

Education And/Or Experience

Graduation from an accredited high school or possession of an acceptable equivalency diploma required.

Clerical Or Administrative Experience Preferred

If applicant served in the military, an honorable discharge is required.

Certificates, Licenses, Registrations

Possession of valid Florida driver's license and maintenance of a clean driving record required.

Knowledge Of

Knowledge, Skills & Ability

• General office practices and procedures.
• Business English, spelling, grammar, and punctuation.

Skills In

• Verbal and written communication.
• Interpersonal relations and customer service.
• Time management and organization.
• Attention to detail and task accuracy.
• Proficiency in Microsoft Office Suite and related software applications.

Ability To

• Learn assigned tasks quickly and adhere to established routines.
• Maintain accurate records and files.
• Follow oral and written instructions.
• Work efficiently under direct supervision and meet deadlines.
• Establish and maintain effective working relationships with co-workers and the public.

Supplemental Information

Physical Demands

Work is primarily sedentary, requiring light physical effort including occasional lifting, carrying, pushing, or pulling of objects up to 10 pounds. Tasks may involve extended periods at a computer or workstation. Manual dexterity is required for operating office equipment. Work is performed in typical office conditions with minimal exposure to environmental factors.

Work Environment

Work is performed in a standard office environment without exposure to adverse environmental conditions such as dust, noise, fumes, or extreme temperatures.

Equal Opportunity Statement

The SLCSO is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the SLCSO will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

The St. Lucie County Sheriff's Office offers a complete benefits package to full-time employees including health care, dental care, vision care, life insurance, short-term disability, long-term disability, Flexible Spending Account, deferred compensation plan, retirement in Florida Retirement System, holidays, vacation, and sick leave. For details, please visit our benefits page.

Background Check Questions

• 01 Have you used any marijuana or cannabis product within the last two years? Yes No
• 02 Have you used any illegal drug (other than marijuana) in the last 2 years prior to application? Yes No
• 03 Have you ever sold drugs illegally or acted as a middle-person in a drug transaction (as an adult)? Yes No
• 04 Have you ever been convicted of a felony or pled guilty or nolo contender to a misdemeanor that involves perjury or false statements whether or not adjudication was withheld or sentence suspended? Yes No
• 05 Have you been convicted of any moral turpitude charge? Yes No
• 06 Have you been arrested for DUI within the last 3 years? Yes No
• 07 Have you been sentenced to time in the St. Lucie County Jail within the past 3 years? (This does not refer to being booked in and released) Yes No
• 08 Have you had any driver license suspension in the last 3 years? Yes No
• 09 Have you had five or more moving violations in the past 5 years? Yes No
• 10 Do you have any tattoos on your neck or face? Yes No
• 11 Have you had a discharge from any of the Armed Forces of the United States that is anything other than honorable? Yes No Required Question