Records Clerk

Nvcontractorsboard; Reno, Northern (NV, KY); Hybrid; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Pension Plans

Job summary

Nevada State Contractors Board in Reno, NV, is seeking a full-time Records Clerk. The role reports to the Licensing Supervisor and requires strong communication and office experience to handle public inquiries and complex record requests.

Responsibilities include scanning and organizing documents, maintaining filing systems, and preparing official correspondence and reports. Salary ranges and benefits apply as described in the posting.

Qualifications

• High school diploma or GED or equivalent experience.
• Experience with office software, especially Word and Excel.
• Knowledge of filing systems and records management.

Responsibilities

• Prepare and scan documents into the imaging system.
• File and maintain documents in electronic and paper formats.
• Respond professionally to inquiries from the general public.
• Search information in electronic and paper files and update records.
• Prepare professional correspondence, forms, reports, and notices.
• Assemble meeting and disciplinary hearing material in standard format.

Skills

Customer service

Communication

Organization

Attention to detail

Multi-tasking

Professional phone manners

Education

High school diploma or GED

Proficiency in MS Word and Excel

Tools

Microsoft Word

Microsoft Excel

Document imaging system

Job description

Recruitment open until filled
Office Hours: 7:00 am – 4:00 pm, Monday-Friday

Records Clerk Located in Reno, Nevada

The Nevada State Contractors Board is seeking a full-time Records Clerk and requests all interested and qualified person to apply. The position reports to the Licensing Supervisor in Reno, Nevada.

The successful candidate will possess excellent communication and customer service skills, experience working in an office environment, ability to meet customer expectations in a positive and professional manner, and possess the ability to multi-task in a fast-paced environment.

Requirements

Duties and Responsibilities

• Prepare and scan documents into document imaging system.
• File and/or maintain documents in electronic and paper format in accordance with Nevada records law.
• Respond professionally to calls from general public.
• Respond to requests for information including conducting searches for information contained in electronic and paper files, insert additional data into file records and complete reports.
• Preparation of professional correspondence, including forms, reports and notices.
• Assemble Board meeting and disciplinary hearing material in established format including quality checking.
• Willing to perform all other duties as assigned by supervisor.

Education and Experience

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Proficiency in the use of various computer applications such as Microsoft Word and Excel.
• Knowledge of electronic and paper filing systems preferred.

Skills and Abilities

• Knowledge of preparation of professional correspondence, including high level of proficiency in grammar, spelling, punctuation.
• Solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Interpretation of a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to effectively and professionally deal with all types of customers.
• Ability to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Be well-organized and attentive to detail.
• Demonstrate proficiency in Microsoft Word and Excel.
• Ability to successfully utilize web-based software applications.

Salary and Benefits

Starting annual salary is between $40,000 – $55,765; to be determined based on experience. Benefit package includes Medical, Dental, Vision, Long Term Disability, 401 and 457 pension plans. The Board is a quasi-State agency and employees are not participants in the Nevada P.E.R.S. retirement program