Records Clerk

St. Laurence College; Cleveland (OH); Hybrid; USD 28,000 - 39,000; Full time

Job summary

St. Lawrence College is seeking a candidate for a Student Records Clerk position. The role involves entering student, program and course data into the student information system, loading class information, processing change forms, and verifying/producing credential documents.

The incumbent will assist with graduate clearing, convocation records, and enrollment reporting, plus related records duties. Telework may be approved with reliable internet access.

Qualifications

• Education: A minimum of a 1-year certificate or equivalent in Office Administration.
• Experience: A minimum of 2 years of experience in a service and office environment.
• Other Qualifications: Strong attention to detail, time management and prioritization skills.
• Other Qualifications: Strong analytical thinking skills.
• Other Qualifications: Ability to review multiple data sources for accuracy of records.
• Other Qualifications: Experience with a student information system (PeopleSoft, SIS).
• Other Qualifications: Experience with Microsoft Office, Formstack, and Outlook.
• Other Qualifications: Effective written and verbal communication.

Responsibilities

• Enter student, program and course data into the SIS including loading class information.
• Process change forms and verify/produce credential documents.
• Handle grade discrepancies and generate enrollment reports.
• Assist with graduate clearing and processing; prepare credentials and convocation records.

Skills

Attention to detail

Time management

Prioritization

Analytical thinking

Data accuracy

Written and verbal communication

Education

Certificate in Office Administration

Tools

PeopleSoft / SIS

Microsoft Office

Formstack

Outlook

Job description

As a member of the student records team, the incumbent is responsible got records duties such as entering student, program and course data into the student information system (SIS), including loading class information, processing change forms, verifying and producing credential documents, processing grade discrepancies, generating enrollment reports, and other records related functions. This role is also responsible for assisting with graduate clearing and processing, preparing credentials and other convocation related records duties.

Qualifications

Education and Experience:

A minimum of a 1-year certificate or equivalent in Office Administration.

A minimum of 2 years of experience in a service and office environment.

Other R equired Qualifications:

• Strong attention to detail, time management and prioritization skills.
• Strong analytical thinking skills.
• Strong ability to review multiple data sources for accuracy of records.
• Experience with a student information system (i.e., People Soft, SIS)
• Experience with Microsoft Office, Formstack, and Outlook.
• Effectively communicates in both written and verbal communication.

The successful incumbent must have the ability to report to the work location or work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.

Salary & Terms

• Support Group: Pay Band D
• Start Rate: $24.35/hour, plus 6% in lieu of vacation
• Posted Date: September 10, 2026
• Closing Date: September 16, 2026 (4:00 p.m.)

THIS IS A TERM BARGAINING UNIT POSITION

This posting is for an existing vacancy at St. Lawrence College. This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [e-mail] . To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact [e-mail] and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.