Records and Registration Clerical - Student Employment

Saint Xavier University; Chicago (IL); On-site; USD 17,000 - 22,000; Part time

Job summary

Saint Xavier University is seeking a student employee to assist in the Records and Registration department with office tasks and ROC duties. You will handle phones, filing, mail delivery, and Kiosk assistance for transcripts and registration, while scanning records and supporting daily operations.

The role requires current enrollment at SXU, Federal Work Study eligibility, and submission of a resume and cover letter. Strong proficiency in Outlook, Excel and Word is preferred.

Qualifications

• Must be a student at Saint Xavier University.
• Must be Federal Work Study Eligible.
• Must include a Resume and Cover Letter.
• Familiarity with Outlook, Excel and Word.

Responsibilities

• Answer phones, file, deliver mail/messages, and assist students on Kiosk for transcripts and registration.
• Scan historical and current student records.
• Provide general office support to the Records and Registration department.

Skills

Office administration

Customer service

Attention to detail

Outlook proficiency

Tools

Outlook

Excel

Word

ImageNow

Kiosk system

Job description

Assists the Records and Registration department with office administrative tasks.

This student employment opportunity supports the development of skills aligned with the National Association of Colleges and Employers (NACE) Career Readiness Competencies. Through this role, students will strengthen the following competencies:

• Critical Thinking: Students build critical thinking skills by applying judgment, solving problems, prioritizing tasks, maintaining accuracy, and using feedback to improve their work.
• Professionalism: Students build professionalism by practicing dependability, accountability, confidentiality when applicable, workplace etiquette, and respectful service in a workplace setting.
• Teamwork: Students build teamwork skills by collaborating with supervisors, staff, and peers to support department goals, assist others, and contribute to a positive work environment.
• Technology: Students build technology skills by using department systems, software, digital tools, equipment, or university platforms to complete tasks accurately and efficiently.

Office Administrative tasks such as answering phone, filing, delivering mail/messages, and assisting students on Kiosk in the office to order transcripts and registration. Scanning student records both historical and current.

MUST BE A STUDENT AT SAINT XAVIER UNIVERSITY

Must be Federal Work Study Eligible

Must Include a Resume and Cover Letter

Colleague and ImageNow knowledge. Proficient in Outlook, Excel and Word.

We inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.