Records Analyst

Access Sciences; Baton Rouge (LA); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

HSA with company contribution

401(k) with company match

ESOP for eligible employees

Paid holidays and PTO

Job summary

Access Sciences Corporation is hiring a Records Analyst to engage across our information and records management consulting practice. You will support records management at multiple client sites, assist with data gathering, and help develop retention schedules and training materials.

The position requires a Bachelor's degree and 1+ years in a records-related role, with proficiency in MS Office and records systems. Relocation assistance may be available for candidates outside the Baton Rouge area.

Qualifications

• Bachelor's degree required; MLIS or information management credentials may substitute.
• 1+ year experience in a records-related role.
• Proficiency with Microsoft Office and records management processes.
• Experience with records systems (OnBase, FileNet, M-Files or similar).
• Willingness to travel up to 25% and work on-site in Baton Rouge.

Responsibilities

• Support records management across client engagements from assessment to implementation.
• Assist in planning and facilitating data gathering sessions with stakeholders.
• Analyze survey results and recommend practical, scalable solutions.
• Develop and update records lifecycle processes to align with business needs.
• Draft department procedures to support policy compliance across environments.
• Conduct legal/regulatory research to support retention decisions.
• Develop training materials and deliver training across engagements.
• Support taxonomy and metadata management activities and feedback tracking.
• Conduct onsite/offsite inventories to support assessments and compliance.
• Contribute to content development (white papers, blogs) and industry events.

Skills

Records management

Data analysis

Communication

Team collaboration

Attention to detail

Regulatory knowledge

Training development

Problem solving

Education

Bachelor's degree

MLIS or information management certifications substitute

Tools

Microsoft Office

Hyland OnBase

IBM FileNet

M-Files

Job description

Access Sciences Corporation is an employee-owned, nationwide professional services firm specializing in information management and technology consulting. At Access Sciences, we are committed to delivering quality and exceptional service. The diverse nature of our engagements creates challenging and rewarding opportunities for growth!

Compensation range for this role is $24 - 34 an hour, depending on experience.

For qualified candidates outside of the Baton Rouge area, relocation assistance may be available.

Position Overview

Access Sciences Corporation is hiring a Records Analyst to participate in client projects across our information and records management consulting practice and serve and grow as subject matter expert in our changing field. Details of this role include:

• Support records management activities across multiple client engagements, from initial assessments through implementation and ongoing support
• Assist in planning and facilitation of data gathering sessions with stakeholders to assess records management needs
• Help compile and analyze survey results and recommend practical, scalable solutions
• Assist in developing and updating records and information lifecycle processes to align with evolving business needs
• Draft and maintain department-specific records management procedures to support policy compliance across different client environments
• Conduct legal and regulatory research to support records retention decisions and assist in developing and maintaining records retention schedules
• Develop training materials and support delivery of training sessions across various stages of client engagements
• Support taxonomy and metadata management activities, including development, updates, and feedback tracking
• Conduct onsite and offsite records inventories to support assessments, implementations, and ongoing compliance efforts
• As a subject matter expert, contribute to content development or presentations (e.g., develop white papers and blogs and attend conferences and industry events)

Qualifications

Education:

• Bachelor's degree required

• 1+ years work experience in a records-related role; a Master of Library and Information Science (MLIS)) degree, field-specific certifications (e.g. Certified Records Analyst) or other information and records management-oriented degrees may substitute for the required work experience

• Proficiency using Microsoft Office product suite

Experience:

• Experience with records management processes, such as retention schedules, classification schemes, and lifecycle management preferred.
• Experience with records management or document management systems (e.g. Hyland Onbase, IBM FileNet, M-Files, or similar) preferred.
• Experience with regulatory and compliance requirements for records and willingness to learn how they apply in practice
• Experience working and contributing as an active member of a team, supporting projects, sharing insights, and assisting with tasks across client engagements
• Candidates with experience managing information, documentation, compliance requirements, business processes, or structured data in other professional settings are encouraged to apply.

Skills and Abilities

• Able to engage and establish positive relationships with all levels of the organization
• Team player with the ability to work independently to meet deadlines, goals, and objectives
• Highly motivated, with a demonstrated passion for excellence and taking initiative
• Willing to listen, learn, and incorporate feedback to continuously improve performance and deliverables
• Strong organizational and time management skills
• Excellent written and oral communication skills
• Ability to be flexible, manage ambiguity, demonstrate critical thinking and work effectively in fluid environments
• Ability to carry out multiple priorities in an organized and efficient manner
• Exhibit calmness and empathy when resolving client or personnel issues
• Demonstrated ability to organize large volumes of information and maintain attention to detail.
• Ability to learn new technologies, systems, and regulatory requirements quickly.
• Experience interpreting policies, procedures, standards, or regulations and applying them consistently.
• Strong analytical and research skills, including gathering information from multiple sources and identifying trends or recommendations.
• Experience facilitating meetings, interviewing stakeholders, or gathering business requirements.
• Curiosity, continuous learning mindset, and willingness to develop subject matter expertise
• Experience documenting processes, workflows, or operating procedures

License and Certifications

License or certification in Records Management, Information Management, or otherwise relevant discipline preferred.

• Relevant professional certification such as Certified Records Analyst (CRA)
• Information Governance Professional (IGP)
• Certified Information Professional (CIP)
• Records Management Certificate or similar professional credentials

Transferable Backgrounds Welcome

We recognize that successful Records Analysts may come from a variety of professional backgrounds. Candidates who may not have direct records management experience but possess relevant transferable skills are encouraged to apply.

Experience in any of the following areas may be considered relevant

• Information governance, knowledge management, document control, or content management
• Library sciences, archives, research, or information services
• Administrative, legal, compliance, risk management, or audit support roles
• Human resources, healthcare administration, government administration, or other regulated environments
• Data analysis, business analysis, process improvement, or project coordination
• Quality assurance, operational excellence, or policy development
• Change management, training development, or organizational communications

Requirements

• Flexible and willing to work after hours or on weekends for urgent tasks
• Must have reliable transportation
• Able to work on-site in Baton Rouge
• Able to work at client sites as required
• Ability to lift a 40-pound box
• Travel up to 25%

Health Benefits, available first of the month following 30 days of employment:

• Competitive rates for medical, dental, and vision insurance
• Flexible Spending Account (FSA) to use for Medical and Dependent Care
• Health Savings Account (HSA) with a company contribution of up to $1,080.00 per year
• Employer-paid short-term disability, long-term disability, and group-term life insurance
• Employee paid voluntary term life insurance

Retirement

• 401(k) retirement plan with company match up to 3% of gross wages (effective first of the month following 30 days of service)
• Employee Stock Ownership Plan (ESOP) a zero-cost benefit to all eligible employees (refer to the plan document for eligibility)

Time off

• Paid holidays 9 paid holidays per year (7 scheduled days, plus 1 floating day)
• Paid time off PTO is accrued at 10 days per year in your first year and increases to 15 days per year in your second year
• Paid sick time of 40 hours, front-loaded on January 1st and may be pro-rated the first year depending on the start date
• Paid volunteer time 16 paid hours a year as sponsored through our GOTeam Community Outreach program

Disclaimers

This description is intended to highlight the typical functions of the position; it is not an exhaustive list of all possible tasks or responsibilities that may be assigned or required. Other tasks may be assigned that differ from those outlined in the job description.