Records & Administrative Specialist

State of Florida; Tallahassee (FL); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Annual and Sick Leave Package

Nine Paid Holidays

State Health and Life Insurance

Educational Benefits

Contributory Retirement Plan

Job summary

Florida Department of Highway Safety and Motor Vehicles (FLHSMV) seeks a Records Specialist to provide high-level administrative support and customer service to citizens and stakeholders. You will handle calls, mail, supplies, correspondence, and database maintenance, ensuring accurate and timely records management.

The role requires strong organization, typing speed, and excellent written and verbal communication, with adherence to CJIS/background requirements for state employment.

Qualifications

• General office procedures and basic filing practices.
• Skill in Microsoft Office Word, Excel and Access.
• Ability to type letters, memoranda and other standard business forms with correct spelling, punctuation and grammar.
• Ability to deal with the public in a courteous and efficient manner.
• Ability to operate general office equipment.
• Skilled in communicating effectively, verbally and in writing.
• Ability to prioritize, organize and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.

Responsibilities

• Provide high-level administrative support for Patrol Operations.
• Answer incoming calls and deliver professional customer service to internal and external customers.
• Handle mail distribution, requisition of supplies, and preparation of correspondence.
• Respond to public requests and arrange meetings and travel as needed.
• Maintain various databases and perform clerical duties as required.

Skills

MS Office (Word, Excel, Access)

Typing

Public service

Communication (oral & written)

Office equipment operation

Organizational skills

Customer service

Education

High School Diploma

Two-year vocational/technical program preferred

Tools

Microsoft Office

Job description

Florida Department of Highway Safety and Motor Vehicles (FLHSMV) seeks a Records Specialist to provide high-level administrative support and customer service to citizens and stakeholders. You will handle calls, mail, supplies, correspondence, and database maintenance, ensuring accurate and timely records management.

The role requires strong organization, typing speed, and excellent written and verbal communication, with adherence to CJIS/background requirements for state employment.