Recording Clerk

County-of-York; York (York County); On-site; USD 25,000 - 30,000; Full time

Job summary

York County Government is seeking a Recording Clerk to handle recording of real estate documents and related tasks in a fast-paced county office in Pennsylvania. The role involves reviewing documents for accuracy, e-recording, fee collection, and assisting the public with realty transfer tax questions.

Candidates should have a high school education and strong organizational, telephone, and customer service skills.

Qualifications

• Excellent telephone etiquette and strong customer service skills.
• Ability to work in a fast-paced environment and manage multiple tasks.
• Must balance cash receipts and maintain accurate records.

Responsibilities

• Review all documents for recording and ensure accuracy for about 120,000 documents annually.
• Process e-recording and check State forms and local taxes.
• Collect high volumes of money (cash and checks) and balance daily cash drawer.
• Maintain and operate office equipment and information retrieval systems.
• Return recorded documents to customers by mail or pickup and log overnight mail.

Skills

Telephone etiquette

Customer service

Organizational skills

Education

High school education

Job description

Recording clerk is responsible for recording of all legal real estate documents.This function includes but is not limited to the daily updates, changes, deletions and other correction for accuracy.Collection of fees for County, State agencies, local municipalities and school districts.

This position must also have excellent telephone etiquette skills to assign customers, and to address questions as they arise from the general public.This position must also have the ability to work in a fast paced environment.

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

• Reviewing all documents for recording. Approximately 120,000 documents annually.Incoming mail, e-recording documents, or title company documents, attorney’s documents or general public.Review includes but not limited the following:
  • Calculations of realty transfer taxes for Department of Revenue
  • Calculations of realty transfer taxes for Local School Districts and municipalities
  • Original signatures
  • Correct and full acknowledgement for the signer of the legal document
  • Parcel number and address

• Responsible for checking all State forms.
• Responsible for e-recording documents.
• Responsible for the collections of high volume of money, cash and check.
• Photocopy projects for certification.
• Position requires knowledge of computer input and information retrieval practices.
• Excellent telephone etiquette to answer questions and help assists with realty transfer tax questions.
• Maintain all assessment computers and retrieval stations for the general public.
• Maintain and review all supplies and prepare requisitions for general supplies for the office.
• Responsible for returning all recorded documents to customers, by mail or by pick-up.
• Responsible for a log on all overnight mail.
• Responsible for all money within clerk’s cash drawer.Must balance on a daily basis.
• Other reasonable duties as assigned by supervisor.

• Position requires high school education or moderation knowledge of general business procedures and equipment/computer operations as may be obtained through a minimum of (2) years related work experience of the equivalent.
• The position requires the person to pass a County background check and have a clear criminal history with no record of conviction.
• Position requires excellent telephone etiquette
• Position requires customer service ability.Must be able to project a positive image when interacting with the general public and other County offices and agencies, attorneys, or title companies.
• Must be able to interact with co-workers, in a fast paced environment.
• Must be able to follow directions.
• Must have organization skills.
• Maintain various office machines, copiers, fax, subdivision plancopier, bar code reader, and others.
• Must set a good example for the staff regarding the knowledge, skills and abilities of his/her duties within the office.

If you have any questions, please contact the county's Department of Human Resources at [e-mail].