Record Specialist

Bushnell University; Eugene (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

Bushnell University in Eugene, Oregon is seeking a Record Specialist who will report directly to the University Registrar. This role involves processing daily functions for the Registrar’s Office, including transcript processing and digitization assistance, all vital to supporting students and faculty in a Christ-centered community.

The ideal candidate should possess a Bachelor's degree, strong organizational skills, and a commitment to diversity and multiculturalism. The role also requires compliance with FERPA regulations and substantial proficiency with Microsoft Office tools.

Qualifications

• Bachelor’s degree required, preferably in higher education management or leadership.
• Familiarity with Jenzabar is preferred.
• High attention to detail and ability to work independently.

Responsibilities

• Process Portage Learning requests and deliver transcripts.
• Assist with digitization of paper records.
• Backup daily functions of student record management.

Skills

Attention to detail

Organizational communication

Proficiency in Microsoft Office

Compliance with FERPA

Education

Bachelor’s degree in higher education management or leadership

Tools

Jenzabar

Job description

Job Summary

The Record Specialist at Bushnell University reports directly to the University Registrar and processes daily functions essential to the Registrar’s Office, including transcript processing for Portage, digitization assistance, daily backup of student records, and coordination of commencement events. The role requires a strong commitment to serving students, faculty, and staff within a Christ‑centered community.

Essential Position Functions

• Process Portage Learning requests, including importing new student information and grades, and delivering transcripts.
• Assist Assistant Registrar II with the digitization of paper records project.
• Backup daily functions of student record and academic data management, including but not limited to:
  • FERPA permission requests
  • Address, name, and emergency contact changes
  • Major/minor, registration, graduation date, and withdrawal changes
  • Waitlist processing, academic deadline petitions, and enrollment verifications
• Maintain course sections under the direction of Assistant Registrar III.
• Report enrollment and graduate data to the National Student Clearinghouse on a regular basis.
• Participate in commencement coordination and execution.

Experience and Qualification Requirements

• Bachelor’s degree required, preferably in higher education management or leadership.
• Familiarity with Jenzabar (the university’s Student Information System) preferred.
• High attention to detail and ability to work independently.
• Active engagement in a Christian congregation and alignment with the Bushnell Theological Context for Community statement.
• Professional experience in higher education, with evidence of increasing responsibility, highly desirable.
• Proficiency with Windows and Microsoft Office applications (Word, Excel, PowerPoint, Teams).
• Compliance with FERPA regulations.
• Experience using email for organizational communication.

Working Conditions / Special Requirements

• Demonstrated vibrant and maturing Christian faith.
• Commitment to multiculturalism and diversity.
• Work in a non‑smoking, drug‑free environment.
• Adherence to FERPA guidelines and student confidentiality at all times.
• High personal motivation, attentiveness to detail and accuracy, positive attitude, and strong ethics of honesty and confidentiality.
• Physical ability to lift up to 25 lbs., bend, stoop, and kneel as required.