Reconstruction Admin Coordinator: Customer & Project Success

Dry Force Corp.; Edison (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

Northeast Power Dry is seeking a highly organized Reconstruction Administrative Coordinator to support the Reconstruction Department. This role serves as a key point of contact for customers, insurance professionals, adjusters, and internal team members throughout the reconstruction process.

You will manage communications, documentation, and project coordination to ensure smooth execution. The ideal candidate will have strong communication, attention to detail, and the ability to juggle multiple

Qualifications

• High school diploma or GED required; advanced coursework preferred.
• Experience in administrative, customer service, scheduling, or project coordination is preferred.
• Experience in restoration, construction, insurance, or a related industry is a plus.

Responsibilities

• Answer and route incoming calls professionally and efficiently.
• Conduct follow-up calls with customers, adjusters, and insurance representatives.
• Provide project updates and respond to customer inquiries.
• Maintain positive relationships with customers and insurance partners.
• Schedule appointments, inspections, and project-related meetings.
• Coordinate activities between customers, project managers, subcontractors, and office staff.
• Assist in managing project timelines and ensuring tasks are completed on schedule.
• Track open items and ensure timely follow-up on outstanding issues.
• Maintain accurate job files, project records, and documentation.
• Upload, organize, and manage project-related information within company systems.
• Assist with data entry and record maintenance.
• Ensure all project documentation is complete, accurate, and up to date.
• Provide clerical support including mailing, scanning, faxing, and copying.
• Maintain organized electronic and physical filing systems.
• Ensure accurate and up-to-date records and data entry.

Skills

Communication skills

MS Office

Data entry

Project coordination

Scheduling

Team collaboration

Education

High School Diploma or GED

Associate degree or some college coursework preferred

Tools

Microsoft Word

Excel

Outlook

Teams

Job description

Northeast Power Dry is seeking a highly organized Reconstruction Administrative Coordinator to support the Reconstruction Department. This role serves as a key point of contact for customers, insurance professionals, adjusters, and internal team members throughout the reconstruction process.

You will manage communications, documentation, and project coordination to ensure smooth execution. The ideal candidate will have strong communication, attention to detail, and the ability to juggle multiple