Reconciliation Specialist

Onin Staffing, LLC; Birmingham (AL); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Competitive commission & bonuses

401(k) with 3% match

Medical, dental & vision insurance

Paid vacation & holidays

Counseling and legal services

Tuition reimbursement

Job summary

Ōnin Staffing in Birmingham, AL is seeking a Reconciliation Specialist to ensure billing accuracy by reviewing reports, identifying discrepancies, and resolving issues across internal systems and client VMS.

You will support the Managed Services team with system updates and account coordination, collaborating across departments to improve workflows and data integrity while handling multiple priorities.

Qualifications

• Strong attention to detail, analytical thinking, and problem-solving skills.
• Excellent communication and active listening skills.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Investigate & resolve: review billing reports, identify discrepancies, and resolve issues.
• Ensure accuracy: reconcile data between internal systems and client Vendor Management Systems (VMS).
• Spot patterns: identify recurring errors and recommend improvements to prevent future issues.
• Support partnerships: collaborate with Partnership Specialists and servicing branches to resolve billing and operational issues.
• Manage system updates: assist with pay rate, bill rate, and hour corrections, data entry, and account maintenance.
• Improve processes: identify opportunities to streamline workflows and improve accuracy.
• Collaborate & grow: work across departments, learn new systems, and cross-train to support additional Partnership Specialist and client payment allocations.

Skills

Attention to detail

Analytical thinking

Problem-solving

Communication

Organization

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Google Workspace

Excel

Job description

Reconciliation Specialist – Solve Problems. Find Solutions. Make an Impact.

Who We Are At The Ōnin Group, we don't just fill jobs, we create opportunities and empower people.

As a Best Places to Work company, we invest in our team's success through great benefits, professional development, and a culture built on collaboration and growth.

About the Role

Do you enjoy solving puzzles, spotting patterns, and figuring out why something doesn't add up? Are you someone who takes pride in getting the details right? We're looking for a Reconciliation Specialist to join our team at our Home Office in Birmingham, AL!

In this role, you'll help ensure billing accuracy by investigating discrepancies, resolving issues, and collaborating with internal teams. You'll also support our Managed Services team with system updates, client account coordination, and operational processes.

We're looking for someone who is detail-oriented, naturally curious, organized, and enjoys problem solving.

What You'll Do

• Investigate & Resolve: Review billing reports, identify discrepancies, and resolve issues involving bill rates, missing time, and inaccurate information.
• Ensure Accuracy: Reconcile data between internal systems and client Vendor Management Systems (VMS).
• Spot Patterns: Identify recurring errors and recommend improvements to prevent future issues.
• Support Partnerships: Collaborate with Partnership Specialists and servicing branches to resolve billing and operational issues.
• Manage System Updates: Assist with pay rate, bill rate, and hour corrections, data entry, and account maintenance.
• Improve Processes: Identify opportunities to streamline workflows and improve accuracy.
• Collaborate & Grow: Work across departments, learn new systems, and cross-train to support additional Partnership Specialist and client payment allocations.

Ideal Candidate

• Strong attention to detail, analytical thinking, and problem-solving skills.
• Excellent communication and active listening skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Experience with data entry, administrative support, billing, or similar work preferred.
• Proficiency in Microsoft Office Suite, Google Workspace, and Excel.
• Comfortable learning new software and working across multiple systems.
• Ability to work independently and collaboratively with others.
• High school diploma or equivalent required.
• MSP, VMS, or staffing industry experience is a plus, but not required.

Why Join Us?

At Ōnin Staffing, we empower our employees through our Employee Stock Ownership Plan (ESOP), ensuring you share in our success. Our benefits include:

• Competitive commission structure & bonuses
• 401(k) with 3% match
• Medical, dental, and vision insurance
• Paid vacation & holidays
• Free counseling and legal services
• Tuition reimbursement, and more!

Ōnin is one of the largest and fastest-growing privately held staffing companies in the U.S., with branches in 26+ states and Teammates nationwide — all built from humble beginnings