Receptionist (Temporary)

Rhombuspower; Palo Alto (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

Rhombus Power, Inc. is seeking a temporary receptionist to join our Operations team at our California headquarters in Palo Alto. The role covers a 6-month leave for a current employee and requires a positive, can-do attitude to manage front-desk duties onsite.

Key responsibilities include visitor management, coordinating with the Executive team, organizing office activities, supporting events, and facilitating HR, Security, Facilities, and Accounting projects. Must be a U.S.

Qualifications

• Must be a U.S. citizen.
• High school diploma or equivalent required; Associate’s degree preferred.
• At least three years of administrative and clerical experience required.

Responsibilities

• Serve as main receptionist for visitors and deliveries, triaging requests.
• Provide general office support to Operations and Executive teams.
• Organize and manage office activities: maintain workspace, order supplies, restock snacks, and address office needs.
• Support onsite events and meetings, including catering, conference room reservations, and visitor support.
• Answer employee questions and provide timely, supportive responses.
• Assist Operations and other departments (HR, Security, Facilities, Accounting) on projects.
• Review information from various channels and communicate critical updates to stakeholders.
• Perform other related duties as needed.

Skills

Office management

Verbal & written communication

Interpersonal skills

Organizational skills

Time management

Microsoft Office

Event coordination

U.S. citizenship

Education

High school diploma or equivalent

Associate’s degree in office administration or related field

Tools

Microsoft Office Suite

Job description

Rhombus Power, Inc. delivers AI-powered predictive intelligence in real time for defense and national security organizations worldwide. Our mission-built products— Ambient AI and Guardian— are transforming strategic, operational, and tactical decision-making. By empowering the shift from reactive analysis to proactive, predictive intelligence and decision support, Rhombus Power is providing foresight and freedom of action when it matters most.

Come join our cross-disciplinary and world-class team that is delivering game-changing solutions to transform global security.

Learn more about Rhombus Power, Inc. and watch a demonstration of Guardian, our AI Platform here:

https://www.youtube.com/watch?v=3PxY6su1Q-Q

https://www.youtube.com/@rhombuspower8558/videos

https://www.youtube.com/watch?v=Iby5WVNfQiI

See the following articles to learn more about what we do:

https://www.rhombuspower.com/news-and-media

We are looking for a temporary receptionist with a positive, can-do outlook to join our Operations team. This position will be onsite at our California Headquarters in Palo Alto and will be to cover an existing employee on leave for approximately 6 months.

Duties and Responsibilities

• Reception duties include being the main contact for all visitors/deliveries and triaging requests
• Provide support to our Operations and Executive team for general office duties
• Organize and manage office activities, including maintaining a clean, efficient and well-functioning workspace, ordering supplies, restocking snacks, and addressing other office needs
• Support the planning and execution of onsite events and meetings which include catering, conference room reservations, and visitor support
• Act as a point of contact for employee general questions and needs while ensuring responses are timely and supportive
• Contribute tothe Operations Team and work on additional projects/events to support HR, Security, Facilities, Accounting, and other departments
• Review key information from various channels and ensure that critical updates are efficiently communicated to the relevant stakeholders
• Perform other related duties as needed

Required Skills/Abilities

• Knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Experience with event coordination is a plus
• Must be a U.S. citizen

Education and Experience

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Salary Information- This is a non-exempt position has a salary range of $22-28/hour that is based on experience.