Receptionist (Temporary)

Rhombus Power Inc.; Palo Alto (CA); On-site; USD 30,000 - 39,000; Part time

Job summary

Rhombus Power, Inc. is seeking a temporary receptionist at our California headquarters in Palo Alto to cover an employee on leave for about six months.

Join our Operations team and act as the first point of contact for visitors, manage office duties, coordinate events, and support HR, Security, Facilities and accounting on various projects. Strong communication and organizational skills are essential.

Qualifications

• Knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Experience with event coordination is a plus
• Must be a U.S. citizen

Responsibilities

• Reception duties include being the main contact for all visitors/deliveries and triaging requests.
• Provide support to our Operations and Executive team for general office duties.
• Organize and manage office activities, including maintaining a clean, efficient workspace, ordering supplies, restocking snacks, and addressing other office needs.
• Support the planning and execution of onsite events and meetings including catering and conference room reservations.
• Act as a point of contact for employee general questions and needs with timely responses.
• Contribute to the Operations Team and work on projects/events to support HR, Security, Facilities, Accounting.
• Review key information from various channels and ensure critical updates are communicated to stakeholders.
• Perform other related duties as needed.

Skills

Office management procedures

Verbal and written communication

Interpersonal and customer service

Organizational skills

Time management

Microsoft Office Suite

Event coordination

U.S. citizen

Education

High school diploma or equivalent

Associate’s degree in office administration (preferred)

Tools

Microsoft Office Suite

Job description

Rhombus Power, Inc. delivers AI-powered predictive intelligence in real time for defense and national security organizations worldwide. Our mission-built products— Ambient AI and Guardian— are transforming strategic, operational, and tactical decision-making. By empowering the shift from reactive analysis to proactive, predictive intelligence and decision support, Rhombus Power is providing foresight and freedom of action when it matters most.

Come join our cross-disciplinary and world-class team that is delivering game-changing solutions to transform global security.

Learn more about Rhombus Power, Inc. and watch a demonstration of Guardian, our AI Platform here:

https://www.youtube.com/watch?v=3PxY6su1Q-Q

https://www.youtube.com/@rhombuspower8558/videos

https://www.youtube.com/watch?v=Iby5WVNfQiI

See the following articles to learn more about what we do:

https://www.rhombuspower.com/news-and-media

We are looking for a temporary receptionist with a positive, can-do outlook to join our Operations team. This position will be onsite at our California Headquarters in Palo Alto and will be to cover an existing employee on leave for approximately 6 months.

Duties And Responsibilities

• Reception duties include being the main contact for all visitors/deliveries and triaging requests
• Provide support to our Operations and Executive team for general office duties
• Organize and manage office activities, including maintaining a clean, efficient and well-functioning workspace, ordering supplies, restocking snacks, and addressing other office needs
• Support the planning and execution of onsite events and meetings which include catering, conference room reservations, and visitor support
• Act as a point of contact for employee general questions and needs while ensuring responses are timely and supportive
• Contribute to the Operations Team and work on additional projects/events to support HR, Security, Facilities, Accounting, and other departments
• Review key information from various channels and ensure that critical updates are efficiently communicated to the relevant stakeholders
• Perform other related duties as needed

Required Skills/Abilities

• Knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Experience with event coordination is a plus
• Must be a U.S. citizen

Education And Experience

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Salary Information- This is a non-exempt position has a salary range of $22-28/hour that is based on experience.