Receptionist Team Lead

DOCS Dermatology Group; Lake Forest (IL); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k matching

Life insurance

Employee assistance program

Paid time off

Job summary

DOCS Dermatology Group is seeking a Receptionist Lead to oversee daily operations of the reception team and ensure a smooth patient experience. You will coordinate with other teams, train new staff, and support the Office Manager in scheduling and operations.

The role emphasizes patient service, accurate data entry in EHR, and collaboration with billing teams to resolve issues and improve efficiency. Located in Lake Forest, IL, with standard office hours.

Qualifications

• High School diploma or equivalent (or certificate).
• 2+ years reception experience.
• Prior experience with medical terminology (preferred).
• Ability to learn related center tasks and assist management/physicians.
• Self-motivated to achieve high patient care and customer service standards.

Responsibilities

• Answer multi-line phones.
• Greet patients and vendors.
• Sign patients in and out, collect insurance information and patient data.
• Enter patient data into EHR systems.
• Schedule patient appointments both by phone and at checkout desks.
• Collect outstanding balances and copays.
• Provide patients with support and guidance as needed.
• Maintain a safe, secure and healthy work environment.

Skills

Reception experience

Medical terminology (preferred)

Customer service

Ability to learn center tasks

Self-motivated

Education

High School diploma or equivalent

Job description

Company Overview

At DOCS Dermatology Group, we are not just one of the largest dermatology practices in the nation; we are a dedicated community passionate about skin health! With more than 200 providers across 20 practice brands and 100+ locations in 10 states, we’ve been transforming the lives of our patients for more than 40 years. Our mission is clear: to prioritize our patients with outstanding medical, surgical, and cosmetic dermatology services, all delivered in a friendly, convenient, and compassionate environment.

Summary

The Receptionist Lead is responsible for overseeing and supporting the daily operations of the reception team while ensuring a smooth and efficient patient experience. In addition to performing core reception tasks, the Receptionist Team Lead will also collaborate with other teams and managers to ensure efficiency across the organization.

Job Responsibilities

• Answer multi-line phones.
• Greet patients and vendors.
• Sign patients in and out while obtaining insurance information and any other necessary patient data.
• Enter patient data into EHR systems.
• Schedule patient appointments both on the phone and at checkout desks.
• Collect outstanding balances and copays.
• Provide patients with support and guidance as needed.
• Maintain a safe, secure and healthy work environment by establishing and following standards and procedures.
• Assist the Office Manager in creating the reception team’s weekly schedule.
• Review provider schedule to utilize override capabilities when appropriate.
• Address patient concerns, team concerns, and serve as a point of escalation for reception issues that arise.
• Train new team members and provide coaching for existing team members.
• Serve as the point of contact for the DOCS billing team.
• Process returned statements.
• Develop and implement opportunities to increase efficiency.
• Spot check reception work and run audits.
• Review daily deposits and deliver cash deposits to the bank (when applicable).
• Interview candidates.
• Document an file HIPAA/incident reports
• Other duties as assigned.

Benefits

• Our benefits package includes medical, dental, and vision insurance, 401k matching, company paid life insurance, employee assistance program, and paid time off.

Minimum Qualifications

• High School diploma or equivalent certificate.
• 2+ years reception experience (2+ years).
• Prior experience with medical terminology (preferred)
• Ability to learn related center tasks and be of assistance to management and physicians.
• Self-motivated to achieve the highest patient care and customer service standards.

Physical Demands

• Employees may be regularly required to sit, talk, hear, and use hands and fingers to operate a computer, telephone, and keyboard while performing the duties of this job.
• Prolonged periods of sitting at a desk.