Receptionist - Talent Acquisition - FT - Day

100 Stormont-Vail HealthCare, Inc.; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

Stormont Vail Health seeks a friendly HR Receptionist to join our Human Resources team in the Kansas location. You will greet applicants and visitors, answer phones, direct inquiries, and support daily HR operations.

Responsibilities include coordinating mail, filing, data entry, and badge creation for new hires and staff, while maintaining confidentiality and delivering excellent customer service in a busy environment.

Qualifications

• High School diploma or GED required.
• Associate degree preferred.
• 1 year clerical support experience.

Responsibilities

• Greet applicants, team members and guests, notifying receiving HR team members.
• Direct guests to the appropriate team member for assistance.
• Receive incoming calls, respond, and direct to the right person.
• Assist with on-site computers and data entry as needed.
• Receive, sort and distribute mail; maintain filing and records.
• Responsible for badging and staff onboarding processes.

Skills

Customer service

Data entry

Administrative support

Phone etiquette

Education

High School Diploma / GED Required

Associate's Degree Preferred

Tools

Microsoft Office

Multiline phone system

Job description

Position Status: Full time Shift: First Shift (Days - Less than 12 hours per shift) (United States of America) Hours per week: 40 Job Information Exemption Status: Non-Exempt

A Brief Overview

Under the supervision of the Human Resource Directors the Human Resources Receptionist receives phone calls and visitors at the front desk of the Human Resources Building by greeting, welcoming, and directing them appropriately to members of the Benefits and Wellness, Employee Health and Employee Relations, Compensation, and Talent Acquisition teams.

Education Qualifications

High School Diploma / GED Required Associate's Degree Preferred

Experience Qualifications

1 year Clerical support experience.

Required Skills and Abilities

• Ability to efficiently use word processing programs such as Microsoft Office products (including Word, Excel, PowerPoint and Access), e-mail, and database software as applicable to the department. (Required proficiency)
• Ability to use common office equipment including but not limited to: multi line phone system, copier, fax, scanner machine, office filing system, and shredder. (Required proficiency)
• Excellent verbal, written communication and customer service skills as this position must communicate and interact effectively with a large number of professionals and individuals from a variety of backgrounds, including Stormont Vail Health workers, various outside organizations, and the general public. (Required proficiency)
• Ability to be a self-starter, complete work independently, and prioritize daily duties. (Required proficiency)
• Ability to have a broad knowledge of general office procedures and schedule appointments as needed. (Required proficiency)

What you will do

• Greet applicants, team members and guests, notifying receiving Human Resources team members.
• Knowledgeably direct guests to team member that can assist them.
• Receive incoming calls, respond independently, answering questions, providing information or directing to appropriate team member.
• Assist team members and applicants with using onsite computers.
• Receive, sort, and distribute mail.
• Maintain filing and records management systems and other office flow procedures, ensuring that information and records are easily accessible.
• Responsible for badging; new hires, team member replacements, student, and contract staff.
• Order and maintain departmental supplies and copies/printers/fax machine.
• Accurately perform secretarial duties including but not limited to data entry, filing, and correspondence, copying and scanning documents.
• Identify and complete facility requests and IT forms.
• Backup to Human Resources Department Assistant.

Required for All Jobs

Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health Performs other duties as assigned

Patient Facing Options

Position is Not Patient Facing

Remote Work Guidelines

Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards. Stable access to electricity and a minimum of 25mb upload and internet speed. Dedicate full attention to the job duties and communication with others during working hours. Adhere to break and attendance schedules agreed upon with supervisor. Abide by Stormont Vail's Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.

Remote Work Capability

On-Site; No Remote Scope No Supervisory Responsibility No Budget Responsibility No Budget Responsibility

Physical Demands

• Balancing: Rarely less than 1 hour
• Carrying: Rarely less than 1 hour
• Climbing (Stairs): Rarely less than 1 hour
• Crouching: Rarely less than 1 hour
• Driving (Automatic): Rarely less than 1 hour
• Eye/Hand/Foot Coordination: Occasionally 1-3 Hours
• Grasping (Fine Motor): Frequently 3-5 Hours
• Grasping (Gross Hand): Occasionally 1-3 Hours
• Handling: Frequently 3-5 Hours
• Hearing: Frequently 3-5 Hours
• Kneeling: Rarely less than 1 hour
• Lifting: Rarely less than 1 hour up to 25 lbs
• Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs
• Reaching (Overhead): Rarely less than 1 hour up to 25 lbs
• Repetitive Motions: Continuously greater than 5 hours
• Sitting: Continuously greater than 5 hours
• Standing: Occasionally 1-3 Hours
• Stooping: Rarely less than 1 hour
• Talking: Continuously greater than 5 hours
• Walking: Occasionally 1-3 Hours

Working Conditions

Noise/Sounds: Occasionally 1-3 Hours Stormont Vail is an equal opportunity employer and adheres to the philosophy and practice of providing equal opportunities for all employees and prospective employees, without regard to the following classifications: race, color, ethnicity, sex, sexual orientation, gender identity and expression, religion, national origin, citizenship, age, marital status, uniformed service, disability or genetic information. This applies to all aspects of employment practices including hiring, firing, pay, benefits, promotions, lateral movements, job training, and any other terms or conditions of employment. Retaliation is prohibited against any person who files a claim of discrimination, participates in a discrimination investigation, or otherwise opposes an unlawful employment act based upon the above classifications.

Stormont Vail Health is a nonprofit integrated health system that has been serving the health care needs of Kansas for more than 130 years. Stormont Vail has been recognized as a Magnet organization since 2009 by the American Nurses Credentialing Center. It is composed of Stormont Vail Hospital, a 586-bed acute care hospital, and Cotton O'Neil Clinic, a multi-specialty physician group with more than 500 providers, which includes more than 250 physicians. Nearly 5,300 employees provide care and support services for patients in the hospital and 35 other locations, including the Cotton O'Neil Heart Center, Cancer Center, Diabetes & Endocrinology Center, Digestive Health Center, Pediatrics clinics and 10 regional primary care clinics. Stormont Vail Health is committed to its mission of improving the health of the community by being a national leader in providing compassionate, high quality and efficient integrated care through collaboration that results in a healthier community.