Receptionist - required to work every other weekend

GRACE OF KIMBALL TOWNSHIP LLC; Kimball Township (MI); On-site; USD 18,000 - 24,000; Part time

Job summary

Grace Senior Living is seeking a receptionist to support our assisted living, guided living, and memory care community. You will provide information and referrals to residents, visitors, staff, and prospective clients in a positive, service-oriented manner.

The role requires excellent communication, basic clerical skills, and a friendly, patient approach to working with the elderly. Weekly hours rotate between 28–32 with every other weekend shifts.

Qualifications

• Excellent written and verbal communication skills.
• Basic clerical skills: typing, filing, bookkeeping.
• Pleasant nature and ability to work with the elderly.

Responsibilities

• Answering phones and taking messages.
• Greeting visitors and directing inquiries.
• Accepting initial inquiry information.
• Providing marketing tours and arranging meals as appropriate.
• Maintaining records of inquiries for follow-ups or mailings.
• Placing or following up marketing calls to prospective clients.
• Completing and sending mailings to prospective clients.
• Receiving and distributing mail to staff and residents.
• Completing tenant agreements and signing up new residents as required.
• Maintaining office files for residents and staff.
• Accepting and receipting monthly rent and other payments.
• Typing and operating copy machine.
• Preparing semi-monthly time cards for staff.
• Announcing events over the intercom and posting menus.
• Maintaining the office calendar for reservations and events.
• Assisting in emergency procedures to maintain resident safety.
• Participating in staff training sessions.
• Other tasks as assigned by supervisor.

Skills

Communication skills

Clerical skills

Typing

Filing

Bookkeeping

Job description

Grace Senior Living is seeking to add a receptionist to our vibrant assisted living, guided living and memory care community. It is our mission at Grace Senior Living for everyone to feel loved, listened to, and respected.

At Grace we are family owned and operated. We have raised the bar in how we care for those who choose to call Grace their home or place of employment. We ensure the highest standards and processes and procedures are in place to deliver the best home environment, we can for our residents.

When you become an employee of Grace, you are joining a team that promotes great working relationships through deep connections with our staff, residents and families.

The receptionist is responsible for providing information and referral to residents, visitors, staff and prospective clients in a positive, service- oriented manner. The Receptionist must possess excellent written and verbal communication skills. He/she must possess basic clerical skills; typing, filing, book- keeping and be able to work in an environment with multiple interruptions. The position requires a pleasant nature and a willingness and desire to work with the elderly.

Weekly hours will rotate from 28-32 hour a week and working every other weekend.

DUTIES AND RESPONSIBILITES:

1. Answering phones and accepting appropriate information or messages.
2. Greeting visitors and directing inquiries.
3. Accept initial inquiry information.
4. Providing marketing tours and arranging marketing meals as appropriate.
5. Maintaining records of inquiries for future phone follow-ups or mailings.
6. Placing or follow-up marketing calls to prospective clients, as directed by manager.
7. Completing and sending mailings directed to prospective clients, as directed by manager.
8. Receiving and distributing mail to appropriate personnel and residents.
9. Completing tenant agreements and signing up new residents, as required.
10. Maintains resident, employee and other business files.
11. Accepting and receipting monthly rental and other payments. Maintaining records of all payments received on applicable tenant account cards.
12. Typing.
13. Operating copy machine.
14. Preparing semi- monthly time cards for community staff.
15. Announcing resident events, meal times, and other applicable activities over the intercom. Posting daily menus.
16. Maintaining office calendar of reservations, resident vacations, etc. for reference.
17. Assisting and participating in emergency procedures to maintain resident safety, i.e. fire drills.
18. Assisting monthly in service and staff training sessions.
19. Other tasks as assigned by Business Office Manager or Executive Director.
20. Checking in on residents as requested by Business Office Manager or Executive Director such s phone calls, knocking on their door and keying in to insure safety.

UNIVERAL PRECAUTIONS:

• Potential for exposure to blood/ body fluids not likely.

PHYSICAL REQUIREMENTS:

• Incumbent will sit for extended periods of time. Lift between 1-20 pounds occasionally. Walks throughout facility as needed. Visual acuity and good hearing.

OTHER REQUIREMENTS:

• Exceptional communications and conflict resolution skills. Typing and ten key adding machine. Ability to function as a team member. Good interpersonal skills with all levels of staff, residents, families, and the public.