Receptionist (Per-Diem)

RAMS, Inc.; San Francisco (CA); On-site; USD 33,000 - 41,000; Part time

Job summary

RAMS, Inc. in San Francisco, CA is seeking a part-time front desk administrator to greet visitors, answer phones, and support daily office operations.

The role requires at least a high school diploma and 1 year of administrative/clerical experience, proficient English, and basic MS Office skills; TB tests and CPR training may be required upon hire. The position also involves scheduling, mail handling, and coordinating cab vouchers as needed.

Qualifications

• Education: At least a High School diploma or GED equivalent
• At least 1 year of administrative, reception &/or clerical experience in an office setting
• Demonstrated knowledge, skills, and experience working with current office methods & procedures in English
• Fulfillment of TB Test, fingerprinting, First Aid, CPR, and any other mandatory State/Federal requirements upon hire

Responsibilities

• Greets and assists staff members, visitors, and residents
• Answers multi-line telephone system and routes phone calls appropriately
• Assists Nurse Manager with scheduling of resident appointments
• Receive and distribute all mail and packages
• Keep sign-in sheet logs filled and organized
• Support in front desk procedures and office supply management
• Organize files and work areas
• Organize cab vouchers and transportation as requested

Skills

Administrative experience

Reception skills

MS Office

Data entry

Calendaring

Organizational skills

Interpersonal skills

Education

High School diploma or GED

Tools

MS Word

MS Excel

Google Docs

Google Email

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Part Time San Francisco, CA, US

30+ days ago Requisition ID: 1331

Salary Range: $24.48 To $29.82 Hourly

Essential Job Duties include, but are not limited to:

• Greets and assists staff members, visitors, and residents
• Answers multi-line telephone system and routes phone calls appropriately
• Immediate forwarding of all calls to the on-duty RN/LVN from any doctor/nurse/hospital; and forward calls to management/staff as appropriate
• Retrieves and forwards voicemail messages from general mailbox for staff; recording messages & announcements as needed/instructed
• Assists Nurse Manager with scheduling of resident appointments, and maintaining appointments on computer & transcribing to dry-erase board
• Receive and distribute all mail and packages (in care of counselors as appropriate)
• Keep all sign-in sheet logs filled and organized; support in any other procedures at front desk (e.g. check temperature, symptom checks during COVID 19 SIP)
• Inventory & maintaining/filling of all office supplies and janitorial supplies; Inventory & checking out of medical/CNA supplies, as requested/needed
• support overall front office administrative needs
• Manage cab vouchers and calling for cabs as requested/needed
• Assist with tidiness of reception & waiting areas, and organize magazines and newspapers
• Operate and maintain the copy machine, and assist staff with photocopying and faxing
• Organize files, accurately file documents, and mailboxes, work areas
• Other duties as assigned

Minimum Required Qualifications:

• Education: At least a High School diploma or GED equivalent
• At least 1 year of administrative, reception &/or clerical experience in an office setting
• Demonstrated knowledge, skills, and experience working with current office methods & procedures, and business communications in English
• Fulfillment of TB Test, fingerprinting, First Aid, CPR, and any other mandatory State/Federal requirements upon hire

Other Preferred Qualifications:

• Ability to work independently and establish priorities, ability to prioritize workflow within set of protocols and procedures, and ability to multi-task
• Knowledge of & experience working with standard office equipment such as photocopier, fax machine, and printers
• Demonstrated knowledge/experience with MS Office including Word, Excel, google doc and google email. Data entry and calendaring skills
• Exceptional reading and writing skills with the ability to understand, create, and interpret written instructions, and effectively communicate to staff, other health care team members, and clients
• Strong organizational skills; accuracy and attention to detail
• Strong commitment to the philosophy, goals, & mission of the organization, including providing culturally competent mental/behavioral healthcare services in a community setting
• Strong interpersonal skills and ability to work effectively, function independently, and interact professionally with a diverse, multi-cultural, and interdisciplinary staff of all levels