Access Coordinator - ICC

HealthRIGHT 360; San Francisco, Northern (CA, KY); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

PTO and holidays

Commuter benefits

Retirement plans

Loan forgiveness programs

Training and professional development

Job summary

HealthRIGHT 360 seeks a front desk receptionist at the Integrated Care Center Clinic in San Francisco to manage patient intake, scheduling, and front office operations. You will assist with enrollment in programs, greet patients, and ensure accurate message delivery in a team-driven setting.

The role emphasizes HIPAA compliance, data entry, and coordination with clinical and administrative staff. Union-eligible, with a schedule aligned to clinic needs and ongoing staff support.

Qualifications

• High school diploma or equivalent required.
• Prior experience in front desk reception or administrative/customer service.
• Experience with MISYS and One-E-App is preferred (CAA Certified).
• CPR and First Aid certifications are a plus.

Responsibilities

• Clinic Intake: schedule appointments, direct calls, enroll in Healthy San Francisco, greet patients, relay messages.
• Documentation: data entry, billing support, maintain scheduling systems.
• Administrative: handle mail, direct callers, operate front desk telephony, supervise volunteers when needed.

Skills

Front desk reception

Customer service

Team coordination

HIPAA knowledge

Education

High school diploma or equivalent

CPR/First Aid certification

Tools

MISYS

One-E-App

Job description

1563 Mission St, San Francisco, CA 94103, USA

Job Description

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

The Integrated Care Center Clinic is a federally qualified health centers that provide primary care, behavioral health, addiction treatment, psychiatry, dental care, and more. We provide care to those most in need including those who are suffering from homelessness, mental illness, substance use, mental illness, and chronic medical conditions. We provide team based care in an integrated care setting.

We are looking for a mission driven, service leader who works well in a team, has experience with managing and supporting staff, champions quality improvement, leads change, and is excited to innovate.

Benefits and perks:

• HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!
• Employees qualify for public loan forgiveness programs
• Training and professional development opportunities
• Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.

This is a union-eligible position.

The required work schedule for this position is:

JOB SUMMARY

HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic barriers to healthcare and promote health equity for all. We offer a wide range of services, including mental health care, residential and outpatient substance use treatment, and primary health services. Additionally, we provide transitional support for individuals re-entering the community after involvement in the criminal justice system. By integrating physical and behavioral health, we empower individuals to overcome challenges by addressing social determinants of health, fostering resilience, and facilitating recovery.

The Integrated Care Center Clinic is a federally qualified health center that provides primary care, behavioral health, addiction treatment, psychiatry, dental care, and more. We provide care to those most in need including those who are suffering from homelessness, mental illness, substance use, mental illness, and chronic medical conditions. We provide team-based care in an integrated care setting.

Access Coordinators assists the agency with day-to-day functions, which includes a rotation of front desk intake/registration, scheduling, training of interns & volunteers, and work as a call receptionist for our administrative & clinic departments.

KEY RESPONSIBILITIES

Clinic Intake Responsibilities:

• Schedules medical clinic appointments and directs calls throughout the agency.
• Assists with enrolling patients into HSF (Healthy San Francisco) program.
• Makes follow-up calls for providers; calls to confirm “next day’s appointments”.
• Greets and provides customer service to patients, guests, clients, and vendors.
• Communicates clearly on the phone and accurately takes and delivers messages.
• Works at other locations when needed.

Documentation Responsibilities:

• Performs general administrative tasks such as filing, organizing, data entry and billing.
• Assists in maintaining computerized appointment system (Mysis) or other assigned system.
• Processes patient/client data entry for company various electronic systems in accordance with guidelines established by HealthRIGHT 360 to satisfy internal and external evaluating requirements.

Administrative Responsibilities:

• Manages receipt and routing of agency mail (incoming and outgoing).
• Assists and directs callers and visitors to appropriate employees and departments.
• Ability to operate a single or multiple position telephone switchboard. Works in a team-oriented environment.
• Orientation, training, and supervision of volunteers on certain front desk responsibilities may be assigned.

And perform other duties as assigned.

QUALIFICATIONS

Education, Certification, and Experience

• High school diploma or equivalent.
• Prior experience in front desk reception, administrative and/or customer service.
• Experience working with staff and volunteers.
• Preferably 2 years’ experience working in a medical front office setting, preferably in a community clinic with medical experience.
• Preferably MISYS and One-E-App experience (CAA Certified).
• CPR certification and First Aid certification.

Knowledge

• Knowledge of HIPAA regulations.
• Working knowledge of computerized medical scheduling and billing systems.
• Familiarity with other community agencies in the Bay Area to make appropriate referrals preferred.
• Understanding of harm reduction philosophy and ability to provide non-judgmental, client-centered services preferred.

HealthRIGHT360 iscommitted to fair andequitable compensation practices. Placement within the compensation rangeis basedon factors such as relevant experience, education, credentials, internal equity, and organizational compensation practices. In addition to salary,HealthRIGHT 360 offers a comprehensive benefits package, subject to eligibility requirements

The compensation range listed reflects the expected pay for this position based on the primary work location. Actual compensation may vary depending on geographic location and applicable state or local pay transparency requirements.

HealthRIGHT360 is an equal opportunity employer committed to fostering a diverse,equitable, and inclusive workplace. We prohibit discrimination, harassment, and retaliation based on any characteristic protected by applicable federal, state, or local laws, including race, color, ancestry, national origin, religion, sex, pregnancy, gender identity, gender expression, sexual orientation, age, disability, medical condition, genetic information, veteran status, marital status, and any other protected characteristic. We are committed toprovidingequal employment opportunities through fair andequitablerecruitment, hiring, compensation, development, and advancement practices.

We will consider for employment qualified applicants with arrest and conviction records.

Must complete a background check and Live Scan.

Covid-19 vaccine and booster is required for this position . Exemptions are not accepted.

1563 Mission St, San Francisco, CA 94103, USA