Receptionist & Office Manager

Kirk Palmer Associates; New York (NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Annual bonus based on performance

Comprehensive healthcare

401(k) plan

Flexible PTO

Hybrid work environment with 2 WFH days

Job summary

A leading executive search firm in New York is seeking a Receptionist & Office Manager. In this role, you'll be the central hub for the office, ensuring everyday operations run smoothly. You'll manage visitor interactions, administrative tasks, and support the Search Team as needed. The ideal candidate has a Bachelor’s degree, strong organizational skills, and effective communication abilities. Compensation ranges from $60,000 to $70,000 based on experience, with benefits including hybrid work options and an annual bonus.

Qualifications

• Bachelor's degree required.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite.
• Ability to work from NYC HQ 3 days per week.
• Tech savviness with patience for guiding others.
• An 'I don’t know but I will figure it out' approach.

Responsibilities

• Greet all office visitors and answer incoming calls.
• Manage conference room schedules for smooth meeting flow.
• Oversee all office supplies and vendor relations.
• Conduct daily walkthroughs to ensure office readiness.
• Help plan and coordinate onsite/offsite meetings and events.
• Provide coverage for Search Team Administrative Assistants when needed.

Skills

Strong organizational skills

Excellent written communication

Excellent verbal communication

Proficiency with Microsoft Office Suite

Tech savviness

Education

Bachelor's degree

Job description

Kirk Palmer Associates provided pay range

This range is provided by Kirk Palmer Associates. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Direct message the job poster from Kirk Palmer Associates

Founded in 1987, Kirk Palmer Associates is a global executive search firm with a specialty focus on retail, fashion, beauty and consumer goods talent. With a client roster that includes adidas, Aesop, Brooklinen, CAVA, Cartier, Crate & Barrel, Dior, Dr. Martens, Fenty, LVMH, lululemon, Ralph Lauren, Sephora, SoulCycle, Revolve, and YETI, as well as leading Private Equity firms, we help the world’s most compelling brands hire senior executives for critical leadership roles. Our placements range from CEOs and C-suite leaders to VP and Senior VP talent. We place talent worldwide, with a particular focus on the Americas, Europe, and Asia.

ABOUT THE ROLE

As the Receptionist & Office Manager, you’ll be one of the most visible and essential members of our 30+ person NYC office. You’ll act as the central hub for employees, guests, vendors, and service providers—ensuring our office runs smoothly, feels welcoming, and supports our team's daily productivity. You’ll report directly to our VP of Talent Acquisition & Operations, a leader known for mentoring and developing her team. Many of her direct reports gain such strong operational and professional skills that they are frequently promoted—or “stolen”—into other roles across the organization. You’ll be joining someone deeply invested in your growth and long‑term trajectory.

In addition to overseeing office, you will also serve as a vacation backup for our Search Team Administrative Assistants, offering you direct exposure to our best‑in‑class executive search processes. This cross‑training provides valuable insight into how we run searches for the most influential brands in fashion, retail, beauty, and consumer.

This is the perfect role for someone who is proactive, resourceful, detail‑oriented, and thrives as the “go‑to” problem solver. You enjoy creating order, supporting others, and keeping an office environment polished, efficient, and energized. Perhaps you want a career in talent acquisition and want to be exposed to best practices in recruiting and operations.

KEY RESPONSIBILITIES

Office Administration

• Greet all office visitors, answer incoming calls, and ensure guests feel welcomed (beverages, Wi‑Fi, conference room support, etc.).
• Manage conference room schedules to ensure smooth meeting flow.
• Manage all office, tech and pantry supplies—including ordering, stocking and vendor liaison.
• Conduct daily morning walkthroughs to ensure office readiness.
• Oversee food and beverage inventory with vendors to provide a high‑quality employee experience.
• Handle all incoming/outgoing mail, packages, and overnight deliveries.
• Liason to IT tech support vendor – the first stop for KPA IT issues to elevate as needed.
• Set up new workstations in the office and coordinate home‑office setups when required.
• Facilitate IT onboarding and offboarding.
• Support space planning, office moves, furniture installation, and workspace setups.
• Serve as the primary point of contact with the Property Manager and building team (security, emergency procedures, maintenance).

Event Planning & Employee Experience

• Alongside VP Operations, plan and coordinate all onsite/offsite meetings and events, including All Hands, client/candidate meetings, celebrations, and team outings.
• Coordinate with VP TA & Operations to support employee experience programs (birthdays, anniversaries, morale moments).
• Order catering for BD meetings, and internal events.
• Set up and break down conference rooms after client/employee events and gatherings.
• Arrange travel for company gatherings or offsites.
• Maintain the KPA holiday schedule, company calendar, and corresponding phone system updates.

Search Team Support (Vacation Backup)

• Provide coverage for Search Team Administrative Assistants during vacations or peak periods.
• Assist with candidate scheduling, document preparation, and internal search workflows.
• Gain hands‑on exposure to our best‑in‑class search processes and methodologies.

QUALIFICATIONS

Required:

• Bachelor's degree required
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast‑paced environment
• Proficiency with Microsoft Office Suite
• Ability to work from NYC HQ 3 days per week
• Tech Savviness and patience for guiding those with less tech savviness
• An “I don’t know but I will figure it out” approach to new tasks.

COMPENSATION, BENEFITS & CULTURE

• $60,000 - $70,000 based on experience, skills and growth potential
• Annual bonus based on company performance and individual impact
• Comprehensive benefits, including healthcare, 401(k) and flexible PTO
• Hybrid work environment with 2 WFH days per week
• Entrepreneurial culture with ample room to grow

o learn more about our values, our team, our work, and to subscribe to our Daily News Brief, please visit kirkpalmer.com.

TO APPLY

Please submit your resume and a brief cover letter explaining your interest in this role, relevant experience and that highlights superpowers that may not be apparent from your resume alone. Please send that to [e-mail].