Receptionist / Office Assistant

Exquisite Software; Scottsdale (AZ); On-site; USD 20,664 - 24,796; Full time

Benefits offered by this job

Health Care Options

401(k) Matching and Retirement Savings Plans

Commission and Bonuses

Casual dress code

Free Snacks and Company Paid Meals

Free Gym membership

Monthly BBQs and team building events

Paid Time Off

Tuition Reimbursement

Equity Opportunities

Job summary

A software development provider in Scottsdale, Arizona is seeking an entry-level Office Assistant to manage general office administration duties. Responsibilities include answering calls, greeting visitors, and managing office supplies while ensuring a positive environment. Ideal candidates should have experience with Microsoft products and strong communication skills. This role offers competitive pay and excellent benefits including health care options, 401(k) matching, and opportunities for growth.

Qualifications

• Experience with Microsoft Windows, Office, and Google products.
• Excellent verbal and written communication skills.
• Must maintain a high level of discretion and confidentiality.

Responsibilities

• Answer all incoming office calls and act as the gatekeeper for the office team.
• Greet visitors promptly and direct them to the appropriate person.
• Organize incoming mail and packages and prepare outgoing deliveries.

Skills

Verbal communication

Written communication

Microsoft Office

Google products

Flexibility

Tools

Atlassian products (Confluence, Jira, Trello)

Microsoft Windows

Job description

Scottsdale, Arizona, United States – Human Resources

Pay: $15.00 – $18.00 (US Dollar)

About the job: Receptionist / Office Assistant

Exquisite Software is a software development provider that builds Mobile, Web and Desktop applications to enable businesses to work more efficiently. Our teams are made up of bright and innovative business analysts, project managers, designers and developers who are perfectly balanced with a deep understanding of user‑experience, technology, and innovation.

Exquisite Software is seeking an Office Assistant to help us with general office administration duties and tasks. This is an entry‑level position for someone who is eager to work in an office environment and help a company grow.

Benefits and Perks

• Health Care Options
• 401(k) Matching and Retirement Savings Plans
• Commission and Bonuses
• Casual dress code
• Free Snacks and Company Paid Meals
• Free Gym membership
• Monthly BBQs and team building events
• Paid Time Off
• Tuition Reimbursement and excellent continuous training and education, and opportunities for growth
• Equity Opportunities
• Great Commission Opportunities
• Unique Bonus Plans

Responsibilities

• Answer all incoming office calls and act as the gatekeeper for the office team.
• Greet visitors promptly and direct them to the appropriate person.
• Coordinate monthly office social activities to help maintain office culture.
• Organize incoming mail and packages and prepare outgoing deliveries for UPS and FedEx.
• Proactively organize, maintain and order office equipment and related supplies.
• Manage booking of corporate conference rooms.
• Maintain the kitchen/break areas and restock refrigerators and snacks.
• Welcome new employees and work with the team manager and IT to set up their desks.
• Work with HR to create company‑wide communications welcoming new employees and clients, and help set up their employee accounts.
• Assist the marketing team with bulk gift‑card orders, gift‑card customer service and other emails.
• Perform any ad‑hoc duties as requested.
• Use live chat communication and support platforms to address inquiries and assign support requests to the right team.
• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage calendars, set up meetings, assist with agendas and organizing.
• Make travel and accommodation arrangements.
• Track daily expenses and prepare weekly, monthly or quarterly reports.
• Assist with certain office management responsibilities.
• Format information for internal and external communications – memos, emails, presentations, etc.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Requirements

• A reliable vehicle to make it to the Scottsdale, AZ office on time every day.
• Experience with Microsoft Windows, Office, and Google products.
• Experience with Atlassian products such as Confluence, Jira, or Trello (not required but a plus).
• Strong work ethic and the ability to think quickly on your feet, maintaining a positive working environment.
• Excellent verbal and written communication skills.
• Flexibility to manage multiple tasks, interface with team members, and change direction as needed.
• Must maintain a high level of discretion and confidentiality.

All offers for employment with Exquisite Software are contingent upon the candidate having successfully completed a criminal background check. Exquisite Software will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.

Exquisite Software is an affirmative action and equal opportunity employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.