Receptionist/Office Assistant

Smythindustries; Illinois; On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401K

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Holiday Pay

Short and Long-Term Disability

Life Insurance

4 days/10-hour workweek

Job summary

A leading company in the water industry based in Illinois is seeking a Receptionist/Office Assistant. This role involves supporting front-desk duties, managing communications, and providing administrative support. Candidates should have a high school diploma, strong communication skills, and organization abilities. Experience in an office environment is preferred. Smyth Industries values teamwork and offers competitive pay with comprehensive benefits, including a 401K and health insurance.

Qualifications

• Must have strong communication and customer service skills.
• Basic computer and typing skills are required.
• Must be reliable, professional, and organized.
• Reliable, professional, and organized individual desired.
• Attention to detail and ability to follow instructions with simple tasks.
• Valid driver's license, pass MVR and drug screening.
• Lift/carry up to 50 lbs.

Responsibilities

• Greet visitors and direct them as needed.
• Answer incoming phone calls and take messages.
• Assist with filing, scanning, and copying documents.
• Update meeting room calendars and contact lists.
• Order and restock office supplies as requested.

Skills

Communication skills

Customer service

Organization

Attention to detail

Organized

Attention to detail

Driver's license requirements

Education

High school diploma or GED

Associate or bachelor’s degree in accounting, finance, or business administration

Tools

Microsoft Office (Word, Excel, Outlook)

Excel

Outlook

Job description

Overview

Employees are our greatest resource in working towards a bright future. It takes an exceptional team working behind the scenes to help solve complex problems and build capacity for the future.

Smyth Industries is currently searching for an individual with experience as a Receptionist/Office Assistant to help enhance our current team. We provide full-service electrical, civil, manufacturing, engineering and general contracting services for the water and reclamation industry.

The ideal candidate will foster teamwork and create a positive work environment in a fast-paced industry, while helping our Arizona clients engineer, rehabilitate, manufacture and construct water distribution and treatment infrastructure.

If you are looking for an organization who invests in their employees, has a culture of community and belonging that allows their people to be their best, and allows you to bring your authentic self to work while achieving purpose-driven work, then we need inspired people like you to join us in our pursuit of building the future.

About Us: Smyth Industries, Inc. has been serving the water and reclamation industry throughout Arizona and the Southwest since 1980. We’ve grown from steel tank fabrication and specialty manufacturing origins into a full-service water and reclamation industry General Contractor specializing in end-to-end solutions including Storage Tanks, Pump and Water Wells, Pressure and Surge Vessels, Industrial Coatings, Electrical and Controls, and Engineering.

Let’s build something together!

Benefits:

We offer competitive pay and a comprehensive benefit package that includes: 401K, Medical Insurance, Dental Insurance, Vision Insurance, Paid Time Off, Holiday Pay, Short and Long-Term Disability, Life Insurance, and Monday-Thursday (4 days/10-hour days).

Scope

Scope: Under general supervision, the Receptionist/Office Assistant supports basic office operations by performing front‑desk duties and routine administrative tasks. This position assists with answering phones, greeting visitors, organizing documents, and helping staff with simple clerical needs. The role promotes professionalism, organization, and customer service within the office. This position supports Smyth Industries’ commitment to safety, quality, innovation, and operational excellence.

Essential Duties and Responsibilities

• Front Desk & Communication: Greet visitors and direct them to appropriate staff; Answer, screen, and route incoming phone calls; Take and deliver accurate messages; Provide basic information to callers and guests.
• Administrative Support: Assist with filing, scanning, copying, and organizing documents; Support managers and team members with routine administrative tasks; Assist with assembling manuals, binders, and reports as needed.
• Database & Calendar Management: Update meeting room calendars, contact lists, and department spreadsheets; Maintain basic databases or logs with accuracy.
• Meetings & Events: Help schedule meetings and reserve rooms; Assist with arranging catering; Distribute meeting materials as needed.
• Office Supplies & Mail: Order and restock office supplies when requested; Assist with incoming and outgoing mail; Coordinate courier services.
• Field–Office Coordination: Help relay messages and information between field employees and office staff; Assist with general communication needs.

Minimum Qualifications

• High school diploma or GED
• Basic computer and typing skills
• Strong communication and customer service skills
• Reliable, professional, and organized
• Attention to detail
• Ability to follow instructions and manage simple tasks
• Valid driver\'s license, pass MVR and drug screening
• Lift/carry up to 50 lbs

Preferred Qualifications

• Associate or bachelor’s degree in accounting, finance, or business administration
• Prior experience as a receptionist or office assistant
• Familiarity with Microsoft Office (Word, Excel, Outlook)
• Basic knowledge of filing and document management
• Ability to learn project‑related paperwork processes
• Bilingual (English/Spanish)

Competencies

• Customer Service: Provides friendly, helpful assistance to visitors and employees
• Organization: Keeps files, supplies, and workspaces neat and orderly
• Communication: Speaks clearly and professionally with callers and guests
• Attention to Detail: Completes administrative tasks accurately
• Dependability: Follows instructions and completes tasks on time
• Confidentiality: Handles sensitive information appropriately

Disclaimers

Duties may be modified at any time. Employment is at-will. Pre-employment drug screening may be required. Smyth Industries is an Equal Opportunity Employer.

Accessibility

If you need an accommodation as part of the employment process please contact Human Resources.

Smyth Industries is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. Smyth Industries is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.

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